Administrative Assistant 5 | Executive Policy Office

at  State of Washington Dept of Corrections

WHAT WE NEED (REQUIRED QUALIFICATIONS):

• High school graduation or GED

IN ADDITION TO THE ABOVE QUALIFICATIONS, THE CANDIDATE OF CHOICE MUST ALSO POSSESS THE BELOW QUALIFICATIONS:

• Graduate study may substitute for up to two years of experience on a year-for-year basis.
• Advanced proficiency level with Microsoft Word, Excel, PowerPoint, Outlook, and Teams
• Experience and ability to maintain the confidentiality of information.
• Excellent coordination and multi-tasking skills, and ability to handle administrative, budget drills, and competing project deadlines under very tight timelines.
• Excellent interpersonal skills and teamwork experience. Must have the ability to build rapport and partner with others.
• Must have the ability to apply negotiation and conflict management skills.
• Accountability – accepts personal responsibility for the quality and timeliness of work. Works effectively alone and with others to accomplish tasks.
• Skilled in operation of 10-key calculator, fax machine, copier, printer, and personal computer

WHAT WILL MAKE YOUR APPLICATION STAND OUT (PREFERRED QUALIFICATIONS):

• Bachelors or professional degree in business administration, public administration, law, education, public health or a related field AND five years of experience in the areas of conducting research; analyzing policies, laws, rules or regulations; or comparable combination of graduate education and experience.
• Advanced level of proficiency in using effective verbal communication skills, especially when making statements consistent with departmental policy and articulated in a manner sensitive to cultural differences.
• Basic level of proficiency with Microsoft Teams.
• Advanced ability to work independently.
• Advanced ability to work effectively with others.

We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.

As an Administrative Assistant 5, some of your duties will include:

• Administrative Support to include:
• Managing leadership calendaring to include complex scheduling assignments, individual appointments, group meetings, public events, and travel arrangements
• Tracking tasks for the Director to help ensure they are completed on schedule. Arranges for conference rooms and equipment as needed for meetings and conferences
• Preparing correspondence for supervisor; exercises signature authority on administrative matters
• Exercising authority granted to review, screen, prioritize and transmit all incoming assignments and request status information of program staff and other department staff regarding crucial program activities, including contract management, operating, and capital budget development
• Monitoring agency legislation requests and ensures agency compliance with legislative processes which could look like:
• Monitoring agency legislative review assignments in agency request system
• Assigning bills to staff for analysis, monitoring, testifying, providing information for hearings
• Tracking of legislative reports/communication with the Governor’s office and the legislative staff on legislative reports
• Serving as the Human Resource liaison
• Facilitating interaction between internal and external stakeholders for the Executive Policy Office and Office of Tribal Relations
• Budget, travel & requisition support
• Other