Administrative Assistant, Academic – Contract (14 months) - ON-SITE

at  Canadian Memorial Chiropractic College

The Canadian Memorial Chiropractic College (CMCC), established in 1945, is recognized internationally for excellence in chiropractic education, research and patient care.
Vision: An academic institution recognized for creating leaders in spinal health.
Mission: Deliver world class chiropractic education, research and patient care.
Our employees have a commitment and dedication to the advancement of health care. We continue to seek talented individuals who make a positive difference in living our vision and mission.

POSITION SUMMARY:

The division of Undergraduate Education is looking for a dynamic and collaborative member to join our team! The successful candidate will collaborate and assist the Directors of Education, Years I-III, Director, Curriculum and Faculty Development and the Director of Experiential and Integrated Learning with the administration and organization of the academic program, curriculum and faculty development. They will collaborate with Directors and faculty to prepare and deliver assessments and assist with the scheduling and organization of exam schedules. They will help administer the Learning Management System by providing Quality Assurance, trouble-shooting support for faculty and grade management. They assist the department staff with academic program administration, and work with all other divisions at the college. Provides administrative support for the Executive Assistant to the Dean, Undergraduate and Graduate Education as required.

-SKILLS & KNOWLEDGE

· A minimum of 2 years relevant and diverse experience in an administrative/coordinator role with exposure to database management, preferably in an educational or health care environment
· Proficiency with MS Office applications, including Teams, Outlook, Word, Excel and Power Point
· Experience with Learning Management Systems an asset
· Experience with evaluation software (e.g.: TopHat, ExamSoft) an asset
· Outstanding written and verbal communication skills
· Exceptional interpersonal and customer service skills
· Able to work as part of a team and independently
· Critical and analytical thinker
· Willingness to learn, and initiative to figure out solutions
· Adaptable to changes in a fast-paced environment requiring flexibility
· Organized and detail-oriented – many tasks (scheduling, marks migration, exam preparation) require a high degree of focus
· Models professional attributes and the core values of CMCC, Communication, Accountability, Respect & Excellence

· Compiles, prepares and administers examinations including deferred and supplemental exams through ExamSoft
· Manages all examination schedules including arranging proctoring, distributing materials, preparing randomized seating charts, sign-in sheets and room bookings
· Assists with creation and administration of Objective Structured Clinical Exams (OSCE’s)
· Assists with schedule changes and maintaining the posted student schedule
· Generates statistical reports from ExamSoft or Canvas as requested
· Uploads marks into Canvas gradebooks and class sites from ExamSoft or other assessment platforms such as TopHat
· Provides assistance to students, escalates issues as required
· Corresponds with students regarding scheduling changes, etc.
· Document management and archival of files for accrediting bodies
· Organization, booking and taking minutes at curriculum-related meetings
· Performs quality assurance checks of academic course sites, and coordinates Course/Instructor evaluations
· Updates and manages room booking and faculty credential tracking sheets
· Supports the Directors of Education, Director Curriculum and Faculty Development and the Director of Experiential and Integrated Learning
· Perform other duties as required