Administrative Assistant, Academics

at  IMG Academy

About IMG Academy

Named by Sports Business Journal as one of the Best Places to Work in Sports in 2024, IMG Academy is the world’s leading sports education brand, providing a holistic education model that empowers student-athletes to win their future, preparing them for college and for life. IMG Academy provides growth opportunities for all student-athletes through an innovative suite of on-campus and online experiences:

• Boarding school and camps, via a state-of-the-art campus in Bradenton, Fla.
• Online coaching via the IMG Academy+ brand, with a focus on personal development through the lens of sport and performance
• Online college recruiting, via the NCSA brand, providing content, tools, coaching and access to a network of 40,000 college coaches

The Administrative Assistant will provide administrative support to the IMG Academic department by assisting in the management of the day-to-day operations including general clerical, receptionist and project based work. Projects a professional and positive image through all interactions.

Position Responsibilities

• Broad range of administrative and support tasks to assist with the running of a dynamic school environment including, but not limited to: greeting students and families, answering phones, managing an active calendar of appointments, monitoring/responding to emails, project-based work and composing, handling or preparing confidential correspondence.
• Assist with tutor scheduling and payments.
• Assist the Attendance Office as needed
• Assist with calendars and confidential incoming/outgoing communications of academic leadership, coordinate meetings, prepare agendas and meeting notes, coordinate delegation of follow-through, and track progress/results
• Plan and coordinate various internal and external events including campus tours, Parents Weekend, Faculty and Staff events, College Fair, School Day Testing, Graduation, Intersession, etc.
• Coordinate and order office, school supplies and textbooks while maintaining records on office space, phones, parking, and office keys.
• Adhere to all company policies, procedures and business ethic codes, and all rules of governing agencies including the NCAA and FHSAA.
• Other duties as assigned

Knowledge, Skills and Abilities

• Associates degree or related experience
• Proficiency with MS Office (Outlook, Excel, Word, PowerPoint & OneNote)
• Must have an understanding of an educational and athletics environment
• Must exercise discretion and independent judgment
• Must be able to interact with staff at all organizational levels
• Understanding of FHSAA rules education and compliance
• Ability to assist in the organization and planning of events
• Ability to handle confidential information
• Highly organized with the ability to juggle multiple projects
• Excellent written and verbal communication skills

Preferred Skills

• Bachelors in education, business, marketing, finance or related field
• Bilingual

Physical Demands and Work Environment

• Ability to lift, move, push and pull equipment or boxes in excess of 40lbs.
• Ability to move around academic building

BACKGROUND REQUIREMENTS:

• Requires a background check upon offer
• Requires a drug test upon offer
  Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfect with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

GET TO KNOW US BETTER:

www.imgacademy.com
www.imgacademy.com/careers
IMG Academy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws

• Broad range of administrative and support tasks to assist with the running of a dynamic school environment including, but not limited to: greeting students and families, answering phones, managing an active calendar of appointments, monitoring/responding to emails, project-based work and composing, handling or preparing confidential correspondence.
• Assist with tutor scheduling and payments.
• Assist the Attendance Office as needed
• Assist with calendars and confidential incoming/outgoing communications of academic leadership, coordinate meetings, prepare agendas and meeting notes, coordinate delegation of follow-through, and track progress/results
• Plan and coordinate various internal and external events including campus tours, Parents Weekend, Faculty and Staff events, College Fair, School Day Testing, Graduation, Intersession, etc.
• Coordinate and order office, school supplies and textbooks while maintaining records on office space, phones, parking, and office keys.
• Adhere to all company policies, procedures and business ethic codes, and all rules of governing agencies including the NCAA and FHSAA.
• Other duties as assigne