Administrative Assistant - Accounts Payable

at  Heidelberg Materials

Line of Business: Other
Administrative Assistant - Accounts Payable
About Us
Heidelberg Materials is one of the world’s largest suppliers of building materials. Heidelberg Materials North America operates over 450 locations across the U.S. and Canada with approximately 9,000 employees.

What You’ll Be Doing

• Invoice and Payment Processing: Receive, code, and process invoices; expedite payment requests; manage and escalate payments for critical vendors; match tickets and reconcile invoices; accrue invoices not in the payable system at month end.
• Vendor Management: Set up new vendors; forward vendor statements to support; speak with vendors to check on payments and processes.
• Employee and Expense Management: Handle expense sheets and employee reimbursements as required.
• Purchase Order and Vendor Management: Collaborate with supervisors/management on purchase requests; support and submit purchase orders; review and facilitate vendor qualification paperwork; submit to safety department for final review; analyze purchasing trends and recommend improvements; act as a contact for small to mid-sized vendors.
• Administrative Support and Coordination: Facilitate corporate donation paperwork; assist the team as required; handle data entry and month-end procedures; provide reception relief and backup for the admin assistant as needed.

What Are We Looking For

• Strong organizational and multitasking skills.
• 1 – 3 years of experience with accounts payable/bookkeeping
• 3 – 5 years of administrative experience
• Excellent communication and interpersonal abilities.
• Effective customer relations needed
• Ability to work collaboratively with supervisors and management.
• Attention to detail and problem-solving skills.

Work Environment

• Collaborative and supportive team environment.
• Opportunities for professional growth and development.
• Dynamic and fast-paced work setting.

What We Offer

• Competitive base salary - $53,500 - $64,738
• Industry leading benefits package, including health, dental, and wellness.
• Pension plan with an automatic company contribution as well as matching contributions and RRSP options.
• Opportunities for training, development, career growth within a global organization.

Heidelberg Materials welcomes and encourages applications from people with disabilities. Accommodations may be available upon request for candidates taking part in all aspects of the selection process

• Invoice and Payment Processing: Receive, code, and process invoices; expedite payment requests; manage and escalate payments for critical vendors; match tickets and reconcile invoices; accrue invoices not in the payable system at month end.
• Vendor Management: Set up new vendors; forward vendor statements to support; speak with vendors to check on payments and processes.
• Employee and Expense Management: Handle expense sheets and employee reimbursements as required.
• Purchase Order and Vendor Management: Collaborate with supervisors/management on purchase requests; support and submit purchase orders; review and facilitate vendor qualification paperwork; submit to safety department for final review; analyze purchasing trends and recommend improvements; act as a contact for small to mid-sized vendors.
• Administrative Support and Coordination: Facilitate corporate donation paperwork; assist the team as required; handle data entry and month-end procedures; provide reception relief and backup for the admin assistant as needed