Administrative Assistant/Accounts Payable (Seasonal)

at  PERIMETER SOLUTIONS LP

Perimeter Solutions is a premier global solutions provider, producing high-quality lubricant additives and firefighting chemicals. We develop products that impact critically important issues of life – issues where there often is no room for error.
Location: Kamloops, BC Facility

REQUIREMENTS:

• Must have general office administration duties and/or education
• Grade 12 Diploma
• Knowledge of general accounting procedures
• Knowledge of relevant computer applications (Excel and Word are a must)
• Proficient in data entry
• Organizing and prioritizing
• Attention to detail and accuracy
• Communication skills
• Good problem-solving skills
• Self-starter and ability to work independently
• Availability to be on call during Fire Season
• Mode of transportation to get to work

• Verify that transactions comply with financial policies and procedures
• Review invoices (bills), ensure proper coding (purchase order numbers, goods receipts, taxes etc.) and enter them into ERP system
• Print invoices (bills) off the shared AP email box daily
• Prepare 2 payment runs weekly – EFT and Mineral Tree checks in both currencies
• Monitor vendor accounts to ensure payments are up to date, reconcile statements
• Resolve invoice (bills) discrepancies
• Correspond with vendors and respond to inquires
• Assist in month end closing responsibilities and submit required reports to supervisor
• Update phone lists and other employee contact information as needed
• Create vendor files and file invoices weekly
• Create employee expense report files and file weekly
• Prepare and place orders for office supplies needs
• Deal with order drop offs and picks ups
• Ensures that all visitors receive a safety briefing, signed in and issued PPE if required
• Field all incoming calls and inquiries
• Ensure loaders at ATBs are following loader notifications and track exhaustion levels
• Report loader exhaustion levels to PATC and technical representatives weekly
• Provide answering service with required documents for on-call duties
• Review and digitally store documents from loaders at ATBs.