Administrative Assistant

at  AESC US LLC

AESC is looking to add an Administrative Assistant to our team in Smyrna, TN.

• Full-Time
• On-Site
• Smyrna, TN

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable otherwise qualified individuals with disabilities to perform the essential job functions.

• Ability to sit for extended periods of time.
• Ability to read, write, speak, hear; stand; walk; use hands to finger, handle, or feel; reach and lift with hands and arms frequently throughout the day.

ABOUT THE ROLE

The Administrative Assistant will provide administrative support to operations of the AESC’s Smyrna, Tennessee location. Reporting directly to the Plant Manager, the Administrative Assistant provides support to members from different teams. The Administrative Assistant also serves as a liaison for Senior Management Teams. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

WHAT YOU WILL DO

• Provide and lead support to both internal and external visits with a high level of professionalism and in a manner that reflects positively on the organization.
• Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company.
• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• Draft and prepare correspondence for internal announcements.
• Use discretion, confidentiality, and good judgement to handle confidential matters.
• Represent the company and the Manufacturing Facility in a positive light through great follow-through skills and sound judgement.
• Complete ad hoc projects as assigned.
• Organize complex calendars and schedules, resolving any scheduling issues.
• Support general office management and supply stocking.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable otherwise qualified individuals with disabilities to perform the essential job functions.

• Ability to sit for extended periods of time.
• Ability to read, write, speak, hear; stand; walk; use hands to finger, handle, or feel; reach and lift with hands and arms frequently throughout the day