Administrative Assistant

at  AGAT Laboratories

AGAT Laboratories is a full-service laboratory with locations across Canada. We are the most diversified laboratory in Canada and our scientists are highly-skilled and specialized in the fields of biochemistry, chemistry, microbiology, geology, engineering and other specialty services. With a broad range of staff experience and state-of-the-art instrumentation, we provide cross-analytical solutions for the Environmental, Energy, Mining, Transportation, Industrial, Agri-food and Life Sciences sectors.

SUMMARY:

Working with AGAT Laboratories, you will be a part of a multi-disciplinary team focused on delivering “Service Beyond Analysis.” Our ideal candidate is a dynamic team player and is willing to assume new duties as required. As this is an entry level position you will be providing administrative and general office support to the team to ensure the smooth running of the department.

Responsibilities:

• Review and summarize miscellaneous reports
• Conduct research, assemble and analyze data to prepare reports and documents
• Assist with multiple departments on a variety of administrative projects
• Preparation of meeting and presentation materials
• Relieve Management of administrative functions
• Be first contact for client visits and ensure boardroom properly prepared for meetings
• Review standard operating procedures; provide assistance in implementing improvements where necessary
• Provide periodic reception coverage
• Answering phones and inquire and transferring calls
• Filing
• Review, prepare, summarize and complete miscellaneous reports and documents
• Other administrative tasks as required

QUALIFICATIONS:

• 1-3 years of previous administration experience is preferred
• Proficiency in a Windows environment (Excel, Word, Outlook)
• Ability to handle multiple tasks within a fast-paced work environment
• Excellent communication skills both verbal and written
• Excellent planning, organization, and decision making skills
• Strong work ethic and professional attitude required
• Detail oriented
• Position may entail exposure to confidential and sensitive information; confidentiality required
• Customer service experience and reception coverage a strong asset
• The ability to work in both individually and in a team environment
• Ability to work independently with little supervision
  Work Environment: This position requires a person to sit for prolonged periods of time. Manual dexterity is required to perform this position.

• Review and summarize miscellaneous reports
• Conduct research, assemble and analyze data to prepare reports and documents
• Assist with multiple departments on a variety of administrative projects
• Preparation of meeting and presentation materials
• Relieve Management of administrative functions
• Be first contact for client visits and ensure boardroom properly prepared for meetings
• Review standard operating procedures; provide assistance in implementing improvements where necessary
• Provide periodic reception coverage
• Answering phones and inquire and transferring calls
• Filing
• Review, prepare, summarize and complete miscellaneous reports and documents
• Other administrative tasks as require