Administrative Assistant

at  Ansys

MINIMUM EDUCATION/CERTIFICATION REQUIREMENTS AND EXPERIENCE

• High School Diploma
• Some Experience in an Office Setting an Asset
• Excellent verbal and written communication skills
• Hugh level of professionalism, precision, and discretion.
• Willingness to learn, strive for constant improvement, and work as a team.
  At Ansys, we know that changing the world takes vision, skill, and each other. We fuel new ideas, build relationships, and help each other realize our greatest potential. We are ONE Ansys. We operate on three key components: the commitments to our stakeholders, the behaviors of how we work together, and the actions of how we deliver results. Together as ONE Ansys, we are powering innovation that drives human advancement.

Our Commitments:

• Amaze with innovative products and solutions
• Make our customers incredibly successful
• Act with integrity
• Ensure employees thrive and shareholders prosper

Our Values:

• Adaptability: Be open, welcome what’s next
• Courage: Be courageous, move forward passionately
• Generosity: Be generous, share, listen, serve
• Authenticity: Be you, make us stronger

Our Actions:

• We commit to audacious goals
• We work seamlessly as a team
• We demonstrate mastery
• We deliver outstanding results

SUMMARY / ROLE PURPOSE

The Administrative Assistant will support staff and will be responsible for a broad range of administrative duties. This role will be in daily contact with the Waterloo team, partners, customers, and vendors. This role requires a high level of professionalism in dealing with people leaders inside and outside the organization, and a high level of integrity and discretion in handling information.

KEY DUTIES AND RESPONSIBILITIES

• Provide reception duties such as answering the mainline and directing calls to the appropriate employees. Greeting customers and guests that enter the premises and direct them to the appropriate area.
• Receive courier packages and route to appropriate recipients in the company. Prepare outbound shipments properly package and arrange shipping
• Provide general administrative support including picking up the mail and distributing it and photocopying as needed.
• Planning meetings, training sessions, conferences, lunches and other special events both onsite and offsite. Arrange economical catering, set out food and clean up once guests are finished.
• Maintain office supplies and janitorial supplies, check inventory and order as necessary.
• Arrange limousine service for employees to and from the airport.
• Provide Concur Travel guidance to employees as needed.
• Maintain inventory of coffee and tea and coordinate with coffee and food vendor to ensure the cafeteria is appropriately stocked. Keep the kitchen area clean starting the dishwasher nightly and emptying it every morning, putting the dishes away. Perform kitchen maintenance as needed.
• Assist Waterloo Social Committee with planning and executing special employee events.
• Other duties as assigned.