Administrative Assistant

at  Apollo Property Management

JOIN OUR VIBRANT TEAM AS AN ADMINISTRATIVE ASSISTANT!

Are you a motivated, customer-focused individual ready to thrive in a dynamic environment? We’re looking for a proactive Administrative Assistant to become an integral part of our growing organization. If you’re a team player who excels under minimal supervision, meets deadlines with ease, and juggles multiple tasks efficiently, we want to hear from you! This position is full time, Monday to Friday from 8:30 AM - 5:00 PM.

QUALIFICATIONS:

• Minimum of a High School Diploma
• Exceptional telephone etiquette and a customer-centric personality
• Proficiency in MS Office and other computer skills
• Excellent communication skills, including grammar and spelling
• Ability to perform well under pressure
• Diligent, reliable, and a strong team player
• Prior experience in the Property Management industry is a plus
• Bilingualism is an asset

• Provide essential administrative support to Property Managers
• Address telephone and email inquiries from owners, residents, and service providers
• Liaise with service providers for quotes and service requests
• Maintain and update owner/resident lists
• Scan and organize documents on our server by property
• Prepare and distribute mail-outs and email correspondence to owners and residents
• Draft various types of correspondence, including arrears letters and notices
• Manage filing and reception coverage as needed
• Perform other related duties as they arise
• Maintain documents and service requests through our online portal, Buildium