Administrative Assistant

at  Ascension DePaul Services

JOB SUMMARY:

The Administrative Assistant reports directly to the Director of Social Services and assists with the administration of the day-to-day operations of the front office and organization. Providing support to ADSSA employees and clients in a courteous, professional manner in order to improve employee relations and client satisfaction of provided ADSSA services.

EDUCATION/LICENSES:

• High School Diploma or equivalent, required
• Minimum 2 years of administrative work, required
• Ability to type 40 words per minute
• Excellent written and oral communications
• Bilingual Required. (English/Spanish)
• Texas Class C Driver License

RESPONSIBILITIES:

• Understands and Manifest the Philosophy and Mission of Ascension DePaul Services of San Antonio.
• Offers support to Senior Leadership Team (SLT), and other staff.
• Welcomes guests and screens telephone calls and/or directing to proper department.
• Prepares confidential correspondence, reports and other complex documents and management of incoming and outgoing mail correspondence; including email and faxes.
• Maintains inventory of supplies, and submits supply orders to the Facilities Manager.
• Makes copies of correspondence or other printed materials as needed.
• Screen and enroll clients in Social Services RAYS Parenting program. Certification of program to be completed within 60 days of employment.
• Intake and screen for Safety Net, emergency food, and clothing program and assist with distribution of benefits.
• Data entry into Charity Tracker, or other software program used.
• Provide support to Social Service staff as needed.
• Performs other duties as assigned.