Administrative Assistant, Associate Dean Business & Management Studies

at  Niagara College Canada

Located in the heart of the Niagara Region – just minutes from one of the world’s most well-known tourism destinations – Niagara College offers more than 130 innovative programs between our campuses in Welland and Niagara-on-the-Lake. Since opening its doors in 1967, Niagara College has grown to become a leader in education and training and one of the most enterprising colleges in Canada.
Applications are invited for the temporary position of Administrative Assistant, Associate Dean in the School of Business & Management Studies, located at the Daniel J. Patterson Campus. The starting hourly rate is $27.81/hr (Pay Band E - $27.81/hr to $32.24/hr) for a 35-hour work week. Additional hours may be required as necessary. This is an Appendix D, temporary position as per Article 17.3.1 of the Support Staff Collective Agreement and is set to commence in August, 2024 and will conclude in September, 2024. It may be subject to an extension by mutual agreement of the parties.
Reporting to the Associate Dean, School of Business & Management Studies the Administrative Assistant provides administrative support to ensure smooth daily operations, while maintaining professionalism in a confidential environment.

QUALIFICATIONS:

• Two (2) year diploma in Office Administration, Business Administration, or related field of study.
• Minimum three (3) years experience in office administration in an educational, government, or large business environment.
• Demonstrated communication, organizational, problem solving and prioritizing skills.
• Proven abilities in working independently, exercising initiative and good judgement, sensitivity, and confidentiality.
• Strong customer service and public relations skills.
• Working knowledge of Microsoft Office Suite.
• Previous experience in College applications: FMS, EnCampus, PeopleSoft, Academic Logistics and AMPS is strongly preferred.
  We also provide a balance of on-campus and remote work through our recently introduced Remote Work Policy. As a place-based organization all positions will involve some degree of on campus work.
  The Position Description Form is available for review from Human Resources during the posting period. Please contact humres@niagaracollege.ca to request a copy.
  If selected for an interview, candidates must present proof of education (original transcripts/credentials).
  Note: Credentials obtained outside of Canada require an evaluation to determine the Canadian educational equivalence. This evaluation must support the educational requirements for the position as a condition of employment. For further information, visit: World Education Services http://www.wes.org/ca/.
  While we thank all applicants, only those selected for an interview will be contacted.
  Niagara College is strongly committed to diversity and inclusion within its community. We offer an inclusive work environment and welcome applications from all qualified individuals who feel they can further enhance campus diversity and equity efforts.
  If requested, accommodations will be made to support applicants with disabilities during the recruitment and selection process.

• Provides excellent customer service in communicating with faculty, students, staff, and the general public.
• Responds to or re-directs all program related inquiries (student complaints, issues, program related forms and information).
• Prepares schedules, course information sheets, and other materials as required by faculty.
• Orders textbooks and manuals for programs through the campus store.
• Notifies students of class cancellations.
• Prepares course requests, proposed program changes and course change requests.
• Assembles materials as required for the Associate Dean, including curriculum committees, coordinator meetings, open house, and special events.
• Organizes and maintains all document files through established office procedures for the assigned program areas.
• Enters program loadings for full and part-time faculty into Niagara College systems.
• Coordinates the collection of time sheets for all part-time staff and records for submission to payroll.
• Maintains MS Outlook calendar and meeting schedules accounts.