Administrative Assistant

at  Bass Cat and YarCraft

WE UPHOLD A COMMITMENT TO ENSURING EACH BOAT IS COMPRISED OF THE FINEST QUALITY THROUGHOUT THE MANUFACTURING PROCESS. BETTER RESINS, BETTER FIBERGLASS, BETTER TECHNIQUES AND NOT CUTTING CORNERS IN ANY SEGMENT. IT’S NOT ABOUT THE PRICE, IT’S ABOUT THE BOATS AND THE PEOPLE THAT BUILD AND RUN THEM.

Job Description
If you have a happy personality and enjoy interacting with the public, this career is for you! This position requires the candidate to sit while answering phones and greeting customers with a smile and pleasant attitude and assisting management with a variety of projects. This position requires proficiency in Microsoft Office - Outlook, Powerpoint, Excel, Word and an ability to learn and adapt to other ERP systems used within the company.
All positions are safety sensitive. A safety sensitive position is any position designated in writing by an employer, in which a person performing the position while under the influence of marijuana may constitute a threat to health or safety.

QUALIFICATIONS:

• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

EDUCATION AND EXPERIENCE:

• Proven experience as an administrative assistant or office administrative assistant.
• At least 3 years of experience in the field or in a related area.
• Bookkeeping and/or accounting experience preferred.
• High School degree: additional qualification as an Administrative Assistant will be a plus

• Answer and direct phone calls
• Greet and assist visitors to the office
• Act as the point of contact for internal and external clients
• Liaise with other office personnel to handle requests and queries from senior managers
• Provide information by answering questions and requests
• Schedules and organizes complex activities such as meetings, travel, conferences, and department activities for all members of the department.
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Research and creates presentations
• Plan meetings and take detailed minutes
• Take dictation
• Book travel arrangements
• Bookkeeping support which may include matching documents, reconciling subledgers to supporting documents, reconciling expense reports, and other accounting related duties.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Receive, sort, and distribute the mail
• Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include planning and coordinating employee events/activities, disseminating information, coordinating direct mailings, creating brochures, etc.
• Handle multiple projects
• Responsible for all other tasks/duties as assigned or necessary to successfully meet the goals and mission of the organization.
  Qualifications