Administrative Assistant

at  BGIS

Who We Are
BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at www.bgis.com

SUMMARY

The Administrative Assistant I is responsible for a range of administrative duties including, answering calls, document management, servicing office equipment, conference room bookings and travel bookings.

KNOWLEDGE AND SKILLS

• Requires one (1) year or less of administrative experience
• Strong computer skills, proficient with MS Office
• Self-motivated
• Ability to work independently
• Strong time management skills and organizational skills
• Ability to communication both written and verbally
• Strong customer focus

Licenses and/or Professional Accreditation

• None required

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds . We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success

• Carry out the day-to-day execution of clerical duties to ensure BGIS is provided with administrative support
• Attend to all document management tasks including, filing, mail (internal/external/ courier), photocopying, word-processing as required, and coordination / assembly of documents for binders, communications and newsletters
• Create and maintain simple spreadsheets
• Service office equipment, notify service supplier if unable to resolve issue
• Arrange travel and/or conference room bookings as required
• Maintain client satisfaction and positive relations with BGIS external contacts
• Other related general administrative duties as required
• Other duties as assigned
  MINIMUM EDUCATION: High school education
  JOB-RELATED EXPERIENCE: One year or less