Administrative Assistant

at  Blumenfeld Development Group Ltd

FULL TIME / SYOSSET, NY

Blumenfeld Development Group, a Commercial Real Estate firm located in Syosset, New York, is seeking a talented and detail-oriented Administrative Assistant to join our dynamic team in New York. As an Administrative Assistant, you will provide essential support to our property management team, ensuring efficient operation and contributing to the success of our commercial real estate projects.

Requirements:

• High school diploma or equivalent.
• 2+ years’ experience in administrative role
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Proficiency in using office software and databases (Yardi & Excel).
• Ability to work independently and as part of a team

• Creating tenant lease/legal folders and compiling agreements and correspondence in files (both electronic and hard copy); circulating to appropriate parties (internal and external) as needed.
• Reviewing insurance documents compared to designated entity lists.
• Assisting property managers with uploading compliance documents to NYC agency sites; following up until processed, as needed.
• Assisting property managers with follow-up in connection with upcoming hearings and payment of fines.
• Maintaining and updating database of insurance sample certificates.
• Maintaining and updating vendor insurance files and deadlines.
• Proficiency in Yardi and Excel. Updating Yardi with basic provisions, such as terms of broker agreements, assignments or early tenant termination rights.
• Tracking tenant correspondence letters/notices and responses to or resolutions of outstanding issues.
• Performing administrative tasks, such as assisting with mailing documents and coordinating correspondence with appropriate off-site parties.

Requirements:

• High school diploma or equivalent.
• 2+ years’ experience in administrative role
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Proficiency in using office software and databases (Yardi & Excel).
• Ability to work independently and as part of a team.