Administrative Assistant/Board Clerk (Administrative Analyst/Specialist - E

at  California State University

Job no: 543852
Work type: Staff
Location: San Francisco
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

POSITION SUMMARY

The administrative assistant and board clerk (AA) will have a duel reporting line to the Executive Director (ED) of University Corporation (UCorp) for coordination of the UCorp Board of Directors tasks and administrative support. Under the general direction of the ED of UCorp, the AA will serve as the administrative arm of the UCorp Board by providing clerical support by developing meeting agendas, scheduling, and preparing related meeting documents. The AA will also report to the HR Director for University Corporation for clerical and administrative tasks for the office and will be responsible for a wide variety of projects and activities.

MINIMUM QUALIFICATIONS

• Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
• Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
• Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques.
• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
• Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
• Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively.
• Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. • Ability to train others on new skills and procedures and provide lead work direction.
• Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.
• Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management.
• Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.
• Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.
• Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups.
• Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.

PREFERRED QUALIFICATIONS

• Experience with administrative support to a non-profit board of directors.
• Bachelor’s Degree from an accredited University or equivalent.
• Demonstrated experience working at a University.
• 2-5 years of progressive administrative experience.

PRE-EMPLOYMENT REQUIREMENTS

This position requires the successful completion of a background check.