Administrative Assistant

at  BPA

Founded in 1956, BPA is a consulting engineering firm specializing in building projects across institutional, commercial, multi-unit residential, and industrial markets. With a strong presence throughout Canada, we provide our clients with expertise in mechanical and structural engineering, electricity and power, sustainable development and energy efficiency, telecommunications, security, building automation, acoustics, food service, and commissioning.
As a key member of our dynamic team of over 100 professionals, you will play an essential role in the success of large-scale projects. Here’s an overview of your main responsibilities:

Your main responsibilities

• Revise and format a variety of documents, including letters, reports, presentations, specifications, and meeting minutes, ensuring they are polished, professional, and aligned with company standards.
• Provide support by greeting visitors and clients.
• Ensure accuracy and consistency in plans and specifications by conducting thorough quality control checks before documents are delivered.
• Assist with onboarding new team members, helping them feel welcomed and supported as they get settled into their roles.
• Coordinate and organize meetings, from scheduling to preparing materials and ensuring everything runs smoothly.
• Support the Social Committee with administrative tasks to help organize team-building events and activities that foster a fun and collaborative workplace culture.
• Take on additional administrative duties as needed, contributing to the overall efficiency and success of the team.

Profile

• College diploma in a relevant field (e.g., Administration, Business, Communications).
• 3 years of experience in an administrative support role.
• Experience proofreading documents (reports, submissions) to ensure correct formatting and grammar.
• Fluent in both English and French, with the ability to communicate effectively and collaborate in both languages, written and spoken.
• Proficiency in MS Office, with advanced skills in Word and good knowledge of Excel; experience with Adobe PDF tools is a plus.
• Strong adaptability and flexibility to manage changing priorities and tasks.
• Excellent organizational skills, with a keen eye for detail and a commitment to quality.

• Revise and format a variety of documents, including letters, reports, presentations, specifications, and meeting minutes, ensuring they are polished, professional, and aligned with company standards.
• Provide support by greeting visitors and clients.
• Ensure accuracy and consistency in plans and specifications by conducting thorough quality control checks before documents are delivered.
• Assist with onboarding new team members, helping them feel welcomed and supported as they get settled into their roles.
• Coordinate and organize meetings, from scheduling to preparing materials and ensuring everything runs smoothly.
• Support the Social Committee with administrative tasks to help organize team-building events and activities that foster a fun and collaborative workplace culture.
• Take on additional administrative duties as needed, contributing to the overall efficiency and success of the team