Administrative Assistant

at  Brennan Clark Ltd

ADMINISTRATIVE ASSISTANT (ON-SITE) HOURS: 8AM TO 5PM

This position’s main function is to perform a variety of administrative and general office tasks. The Administrative Assistant would work directly with the CEO, COO and other members of Management and its support staff. This role requires excellent time management skills and the ability to multi-task and prioritize work.

REQUIREMENTS:

• Excellent time management and multitasking skills
• Working knowledge of mail processes such as postage machine, FedEx, UPS
• Computer literacy; Proficiency in Microsoft Word, Excel, Outlook, data entry
• Ability to enter data efficiently, timely and accurately in order to meet deadlines
• Good planning and organizational skills
• Well-developed verbal, listening, and written communications skills
• Ability to work independently or as a team player
• Attention to detail and a high level of accuracy and confidentiality
• Ability to maintain a professional appearance and manner
• Ability to contend with a wide variety of people on various issues
• Ability to work in a busy office with interruptions

• Support office staff and executives with general operational tasks
• Enter both alphabetic and numeric data from source documents into the proper database.
• Perform daily audits and data entry corrections.
• Become familiar with different search engines to locate information.
• Suggest changes to office task workflow to improve efficiency
• Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages
• Manage communication of information in and out of the office; prepare correspondence letters, emails, etc. prepare outgoing mail and packages for executives
• Monitor and maintain office equipment; repair or replace malfunctioning equipment and hire technicians when required
• Monitor office supplies: order and re-stock as needed
• All other duties as assigned