Administrative Assistant

at  Catholic Charities Inc

KNOWLEDGE/EXPERIENCE:

• Associate degree, B.S, preferred or related field or 5 years equivalent experience.
• Familiar with computers, good office techniques, bookkeeping, budget, and other office skills.
• Demonstrate good communication skills, both verbal and written
• .Must have excellent organizational skills

SKILLS / ABILITIES:

• The ability to work independently and in team environments.
• Ability to work effectively with staff, clients and external agencies.
• Have excellent organizational skills, telephone, customer service techniques, and a high level of confidentiality

• Promote the agency’s mission statement to maintain a hospitable work environment agency wide.
• Provides administrative support to ensure efficient office operations.
• Drafts and edits letters, reports, and other documents.
• Responsible for the distribution of daily incoming mail.
• Responsible for assisting with pulling receipts for monthly reimbursement requests.
• Responsible for maintaining & updating various inventory & financial reimbursement files.
• Ensures that deadlines are met and adapts to changing priorities.
• Foster an atmosphere of mutual respect by encouraging positive staff relations.
• Responsible for assisting with preparing posting memos.
• An ability to utilize knowledge base and creativity in organizing activities within the financial organization as needed.
• Assists with preparing posting memos as needed.
• Assist in entering invoices in SAGE software as needed.
• Assists with completing payable vouchers as needed.
• Assists with Petty Cash reconciliations as needed.
• Ability to maintain confidentiality with information.
• Assists with creating memos, letters, as needed.
• Other duties as necessary.