Administrative Assistant

at  Center for Justice Innovation

THE ORGANIZATION

The Center for Justice Innovation is a community justice organization that centers safety and racial justice. Since our founding in 1996, the Center has partnered with community members, courts, and the people most impacted to create stronger, healthier, more just communities. Our decades of experience in courts and communities, coupled with our field-leading research and practitioner expertise, help us drive justice nationwide in innovative, powerful, and durable ways. For more information on how and where we work, please visit www.innovatingjustice.org.
The Center is a 900-employee, $100 million nonprofit that accomplishes its vision through three pillars of work: creating and scaling operating programs to test new ideas and solve problems, performing original research to determine what works (and what doesn’t), and providing expert assistance and policy guidance to justice reformers around the world.

THE OPPORTUNITY

The Family Justice Initiative is a new, statewide Family Court project that will support a strategic planning process to increase access to justice in Family Court across New York State. Strong Starts is a Family Court-based, attachment and infant mental health-focused innovative program model created to meet the unique needs of infants and toddlers who are subjects of child protection proceedings.
The Center’s Family Court Programs team is seeking an experienced Administrative Assistant to support Family Court Programs and help with the day-to-day management of their administrative tasks. Reporting to the Center’s Director of Family Court Programs, the Administrative Assistant will primarily support the expanding needs of the Family Justice Initiative and the Strong Starts Court Initiative (Strong Starts). The Administrative Assistant will, as a representative of the Family Justice Initiative and Strong Starts, engage with judges, attorneys and other court partners, child welfare practitioners, and community-based service providers, as well as other Center program partners.

Responsibilities include but are not limited to:

• Assist with the preparation of agendas and materials for national conferences, stakeholder convenings, internal meetings, and external meetings;
• Support management of project stakeholder database;
• Build on and streamline logistical and operational infrastructure for internal project processes to match expansion efforts;
• Draft and submit contracts, extensions, and modifications in coordination with the Legal Department for consultants and sub-contractors;
• Be responsible for the credit card reconciliation process and submitting regular expense reports for approximately 45 staff;
• Process invoices and coordinate with the Fiscal Department regarding payments for consultants, sub-contractors, and other expenses;
• Book transportation and accommodations for Family Court staff, consultants, and court staff to travel to meetings, conferences, and convenings;
• Manage calendars and schedule meetings;
• Assist with the hiring and onboarding of new staff in coordination with the People Department;
• Assist in the planning and facilitation of training events and stakeholder meetings, including providing logistical support for registration, hosting webinars, and overseeing CLE credits for participants; and
• Other activities as needed.

Qualifications: A Bachelor’s degree and1-2 years of experience working in an office/human service field is required. Experience related to administrative experience and working on gender-based violence, child welfare and/or child victimization issues, especially as they relate to the justice system is preferred. Interest and experience in working directly with children and adolescents and their families is also preferred. The ideal candidate will have strong organizational skills, a warm and upbeat personality, and is comfortable learning and using new technologies. This role includes supporting multiple members of the leadership team and a number of programs, which may require some travel between the Center’s various office sites. We are seeking a highly skilled, detail oriented, and self-motivated administrative assistant to support the Family Court Program’s team. A successful candidate will serve as a critical resource in creating efficient, effective and seamless operating systems. Excellent written skills are a must. Candidate must be a skilled communicator, highly organized and able to work in a multi-disciplinary setting and maintain strong relationships with multiple stakeholders and organizations onsite, in the community and nationally. Occasional national travel will be required. Bi-lingual Spanish preferred.
Position Type: Full-time.
Position Location: Midtown, Manhattan.
Compensation: The compensation range for this position is $52,000 - $62,100 and is commensurate with experience. The Center for Justice Innovation offers an excellent benefits package including comprehensive healthcare with a national network, free basic dental coverage, vision insurance, short-term and long-term disability, life insurance, and flexible spending accounts including commuter FSA. We prioritize mental health care for our staff and offer services like Talkspace and Ginger through our healthcare plans. We offer a 403(b) retirement plan with a two-to-one employer contribution up to 5%.
The Center for Justice Innovation is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace, and as such, we do not discriminate on the basis of race, color, religion, gender identity, gender expression, pregnancy, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, or any other category protected by law. We strongly encourage and welcome applications from women, people of color, members of the lesbian, gay, bisexual, and transgender communities, as well as individuals with prior contact with the criminal justice system. Our aim is to create a supportive and respectful environment where every individual, irrespective of their background or identity, feels valued and included.
As of February 10, 2023, New York City Executive Order 25 rescinded the requirement of the COVID-19 vaccination for City workers, new hires, and contracted employees. Accordingly, the Center does not require all new hires be vaccinated against the COVID-19 virus; however, the Center recommends all staff, interns, and volunteers stay up-to-date on the vaccination.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete an employment eligibility verification document form upon hire. Kindly refer to the job posting for the relevant contact information. If the contact details are not provided, we kindly ask that you refrain from making inquiries via phone or email, as only shortlisted candidates will be contacted.
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• Assist with the preparation of agendas and materials for national conferences, stakeholder convenings, internal meetings, and external meetings;
• Support management of project stakeholder database;
• Build on and streamline logistical and operational infrastructure for internal project processes to match expansion efforts;
• Draft and submit contracts, extensions, and modifications in coordination with the Legal Department for consultants and sub-contractors;
• Be responsible for the credit card reconciliation process and submitting regular expense reports for approximately 45 staff;
• Process invoices and coordinate with the Fiscal Department regarding payments for consultants, sub-contractors, and other expenses;
• Book transportation and accommodations for Family Court staff, consultants, and court staff to travel to meetings, conferences, and convenings;
• Manage calendars and schedule meetings;
• Assist with the hiring and onboarding of new staff in coordination with the People Department;
• Assist in the planning and facilitation of training events and stakeholder meetings, including providing logistical support for registration, hosting webinars, and overseeing CLE credits for participants; and
• Other activities as needed