Administrative Assistant- Chilliwack & Fraser Health Rural Primary Care Net

at  Fraser Health

Salary range: The salary range for this position is CAD $28.80 - $30.53 / hour Why Fraser Health?:
Are you passionate about providing administrative support for primary health care services in your community? Are you looking to bring your extensive administrative and secretarial skills to a rewarding role? If you have answered “yes”, we want you to keep reading to explore your career with us!
We are currently looking for a Casual Administrative Assistant to join our amazing team at Chilliwack & Fraser Health Rural Primary Care Networks located in Chilliwack, B.C.

EXPERIENCE SOME OF THE BENEFITS OF WORKING WITH US, INCLUDING:

• Career advancement and growth opportunities
• Comprehensive health benefits including extended health and dental 100% paid by us, that cover you and your whole family.
• Health and well-being resources, including an employee and family assistance program.
• Generous vacation time: eligible employees can earn up to four (4) weeks of vacation per year, with the possibility of accruing extra time based on there tenor with us.
• Access to exclusive staff discounts and perks with various partners including, a Transit Incentive Program
• A defined pension plan.

• Supervises designated staff by performing duties such as establishing, scheduling and coordinating work assignments, evaluating employee performance and determining related training and orientation requirements.
• Schedules and monitors leaves for designated staff including coordinating vacation leaves, pre-approving extended leave requests and other leave entitlements; resolves staffing issues by calling in staff to ensure appropriate staffing levels; follows up with the Manager, Clinical Operations or designate regarding staff performance and/or attendance management issues.
• Develops new work methods and procedures by identifying quality improvement activities and problems within the office; provides input into the development and evaluation of program policies and procedures; recommends alternative solutions and implements approved changes, as directed; provides advice and guidance to staff on administrative policies and procedures.
• Provides secretarial and administrative support to the Manager, Clinical Operations or designate by developing an maintaining record keeping/filing systems, drafting correspondence, typing a variety of documents such as reports, letters, memoranda, recording and preparing meeting minutes and agenda for distribution; follows up on action items as required; screens and prioritizes incoming materials and arranges meetings, appointments and manages calendars.
• Gathers and compiles information as required, such as client information and statistics; researches, organizes and summarizes information for reports.
• Processes and monitors expenditures by performing duties such as initiating documents for purchase and forwarding for approval, verifying coding and calculations, posting invoices and following up on discrepancies; investigates invoice anomalies and/or damaged shipments, as required.
• Performs payroll functions such as maintaining time-keeping and attendance records, reviewing timesheets for accuracy, entering data into a computerized payroll systems, verifying input data and distributing paycheque/stub to employees; investigates and responds to employee inquiries related to payroll, as required.
• Assists in the recruitment and selection of staff by reviewing applications, providing input into the development of interview questions and participating on interview panels.
• Arranges for building maintenance and repairs by liaising with contractors and service providers and attaining required approvals.
• Provides information, assistance and direction to a variety of internal and external contacts on matters related to departmental operations.
• Performs other related duties, as assigned