Administrative Assistant

at  coloplast

LOCATION:

Malmö, SE
Job Family: Administration
Country/Region: Sweden
Join a growing company with a strong purpose
At Atos Medical, we have a diverse culture built on purpose, pride and sustainable growth. We believe that an open work environment, challenging roles and development opportunities all contribute to strong employee engagement.
About the role
We are currently looking for a dedicated and organized part-time Administrative Assistant to support our busy Executive Assistant with general administrative tasks. Our ideal candidate is a dynamic and positive individual who loves to bring joy to the workplace. In this role, you’ll not only handle administrative tasks with efficiency and a smile, but also take the lead in organizing after-work activities and social events. If you are proactive, cheerful and eager to contribute to a vibrant work environment, we would love to hear from you!

QUALIFICATIONS:

Previous experience in an administrative or service-related role required.
Strong organizational and time management skills.
Excellent written and verbal communication skills in both Swedish and English.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently and as part of a team.
High level of attention to detail and accuracy.
Flexibility to adapt to changing priorities and tasks.
About you
To succeed in this role, we believe that you need to be very service-minded, proactive and flexible. You will also have experience working in some kind of service profession in a busy, international environment.
As the environment is dynamic and the tempo is high, it will also help you to have a very structured approach to your work, an ability to prioritize and above all, a strong “can-do attitude”.
We believe this role might suit an experienced administrative professional who is looking to work part-time (approximately 75%), or someone at the beginning of their career wanting to start off in a supportive role.
We value drive and the desire for professional development, and for the right candidate there is an opportunity for stretched assignments. In return, you will be part of a team where we very much value collaboration and like to pull together to get the job done.
This role reports to our Executive Assistant.

Assist the Executive Assistant with daily administrative tasks.
Maintain and update records and files, such as contracts etc.
Coordinate the preparation, notarization and legalization of legal documents.
Coordinate travel arrangements and itineraries.
Organize social events, such as Christmas parties, after-works etc.
Manage meeting logistics, such as room bookings, lunch orders, coffee etc
Perform other administrative duties as assigned.
Manage and organize schedules, appointments, and meetings.
Handle correspondence, emails, and phone calls.
Provide cover/support for reception as needed