Administrative Assistant - Community Living Services, Full-Time

at  WJS Canada

THE PROGRAM

WJS Canada delivers direct services to adults, children and youth with complex needs, experiencing mental illness, substance related concerns, psychological trauma and diverse abilities, within a trauma-informed care framework.
WJS Canada is one of the only private, national social service agencies in Canada. With approximately 125 services delivered across British Columbia, Alberta, and Ontario through more than 90 government contracts. Its 600+ dedicated staff, serve approximately 1,300 persons across Canada every day, offering individualized programs through a balance of education, training, life skills and culturally appropriate recreation and leisure activities with structured cognitive-behavioural interventions and a high degree of family and community involvement.

CLOSING STATEMENT

No candidate will meet every single desired qualification. If your experience looks a little different from what we’ve identified and you think you can bring value to the role, we’d love to learn more about you! Please apply.
Equal-Opportunity Employer
Our commitment to creating a diverse and inclusive work environment is unwavering. We believe that varied backgrounds and experiences fuel innovation and success. As an equal-opportunity employer, we prioritize diversity, equity, and inclusion across all operations. We’re seeking candidates passionate about contributing to our multicultural teams and enriching our workplace with their unique insights and cultural sensitivity.
We encourage individuals from diverse backgrounds to apply and join us in fostering a welcoming and inclusive environment.
No telephone calls please. Only those candidates selected for an interview will be notified

• Adheres to the standards as guided by WJS general, personnel and program policies, as well as provincial regulations and demonstrates an understanding of WJS values, policies, and procedures.
• Completes month end duties, including invoices, staff summaries and month end reports.
• Ensures all invoices, bills, expenses claims, etc., are submitted to the financial coordinator promptly.
• Deals with clients and their families in a professional manner as well as greets and interrelates with service representatives, clients, general public, related agency staff and other community services.
• Coordinates and performs a range of staff and/or operational support activities for the region/program group; serves as a liaison with other parts of the organization in the resolution of day-to-day administrative and operational problems.
• Operates personal computer to compose and edit documents, reports, and other materials from notes or verbal direction or from knowledge of established policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.
• Schedules and coordinates meetings, events, interviews, appointments and/or other similar activities for senior management which may include coordinating travel and lodging arrangements.
• Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed.
• Assists management and staff in problems solving, project planning, and development and execution of stated goals and objectives.
• Establishes, maintains, and updates files, databases, records and/or other documents; develops and maintains data and performs routine analysis and calculations in the processing of data for recurring internal reports.
• Requisitions supplies, printing, maintenance, and other services, as required.
• Leads and trains lower graded staff and/or student practicums, as required.
• Performs miscellaneous job-related duties as assigned.