Administrative Assistant - Competition 2024-115

at  ASSEMBLY OF MANITOBA CHIEFS

POSITION SUMMARY

Under the direction and supervision of the Director of Education the incumbent is responsible for a wide range of comprehensive administrative support duties by providing the following key activities:

EDUCATION & EXPERIENCE

• Must possess Administrative Assistant Certificate from a recognized college or technical institute or a combination of two year’s related experience and/or education/training.
• Must be able to work well under pressure and meet deadlines.
• Excellent administrative, written, communication, editing, organizational skills and research abilities.
• Ability to work independently and/or in a team environment.
• Excellent interpersonal skills demonstrated empathy.
• Accurate typing speed of 60 words per minute.
• Knowledge of general office procedures, practices, maintains confidentiality and office equipment operations.
• Demonstrated computer knowledge capabilities i.e. Microsoft Word, Excel, etc.
• Knowledge of First Nation culture, history, and issues.
• Must be able to work flexible hours and travel upon request.
  Interested applicants are invited to submit their cover letter identifying the position title and quote competition number applying for, qualifications, and resume, along with 3 professional reference listings (include a most recent employer reference) by 4:00 p.m. November 13, 2024 to:

• Respond to external and internal inquiries in an expedient, professional, and tactful manner.
• Record, transcribe and distribute minutes in a timely manner as required.
• Responsible for all travel and accommodations for meetings, gatherings and as required.
• Complete cheque/travel requisitions within one week of scheduled travel as required.
• Draft and/or prepare memos, correspondence, and reports as required.
• Order office supplies as directed by each department and code accordingly.
• Assisting in the logistical planning and general organizing of conferences, assemblies and meetings including preparing information packages when required.
• Ensure all invoices are reconciled with purchase orders.
• Responsible for ensuring all required meeting items (i.e. documents, finances) are prepared and available at the meeting site.
• Maintaining a filing system both electronic and hard copy.
• Must respond internal communications while travelling.
• Be available to provide administrative team support for all areas within AMC when required.
• Other related duties and assists the Director of Education as assigned.