Administrative Assistant - Construction

at  Walbridge

Overview:
Walbridge has an excellent opportunity for an administrative assistant to support a variety of construction project needs in the Orlando area. This individual will work closely with our project managers, cost analyst, engineers, and superintendents to organize and manage the various project administrative requirements associated with our client, vendor and stakeholder needs.

WHY WALBRIDGE

• Large organization with award-winning projects, yet small enough for you to make an impact
• Strong values which are the foundation of our growth for over 100 years
• International, regional and local recognition for stand-out projects, safety, sustainability, culture, wellness and diversity

Responsibilities:

• Foster teamwork and working rapport with peers, project team members and office personnel
• Publish Job Start Up-Set up welcome letters and other required forms
• Assist with change management and subcontractor change order handling
• Assist with AIA monthly billings and subcontractor billing
• Assist with compiling of reimbursable cost invoices for monthly billing
• Processing and tracking of owner direct purchases
• Monitor subcontractor insurances
• Tracking of Notice to Owner log
• Payment coordination through Textura, including waiver collection
• Set up files in Sharepoint, and upload files as needed

Qualifications:
We are looking for a detail oriented team player with the ability to multi-task in a fast paced environment, produce quality work, and meet deadlines.

The successfully candidate will possess:

• 5 years of administrative experience and responsibilities.
• Excellent interpersonal skills are required to interact with customers, vendors, suppliers and sub-contractors on a positive basis.
• Proficient computer skills in Excel and Word
• CMIC and / or Textura experience a plus
• A background in construction is a plus
• A can-do attitude, and willingness to learn
• An inclusive mindset consistent with the Walbridge Culture of Inclusion

EEO/AA Employer M/F/D/V:
Walbridge is an equal opportunity employer with a culture that promotes diversity, equity, and inclusion in the workforce.
We provide equal employment opportunities to all qualified employees and applicants for employment without regard to race, color, national origin, sex, religion, age, marital status, sexual orientation, gender identity, citizenship status, status as an individual with a disability, military, or protected veteran status or any other legally protected status. We prohibit discrimination in decisions concerning career development, recruitment, hiring, compensation, benefits, training, termination, promotions, or any other condition of employment.

• Foster teamwork and working rapport with peers, project team members and office personnel
• Publish Job Start Up-Set up welcome letters and other required forms
• Assist with change management and subcontractor change order handling
• Assist with AIA monthly billings and subcontractor billing
• Assist with compiling of reimbursable cost invoices for monthly billing
• Processing and tracking of owner direct purchases
• Monitor subcontractor insurances
• Tracking of Notice to Owner log
• Payment coordination through Textura, including waiver collection
• Set up files in Sharepoint, and upload files as neede