Administrative Assistant

at  Dakota Electric Association

WHO WE ARE:

Dakota Electric Association is a member-owned electric cooperative that reaches more than 115,000 members. We are ranked among the 25 largest electric distribution cooperatives in the nation.
Located in Farmington, MN, Dakota Electric Association boasts an incredible culture and features a strong history of valuing employee contributions.

REQUIRED QUALIFICATIONS:

• High school diploma or equivalent
• Five years of experience as an Administrative Assistant or similar role supporting executives or senior leaders.

PREFERRED QUALIFICATIONS:

• Associate’s or Bachelor’s Degree
• Must be proficient in the use of Microsoft Office products, typing and computer technology.
• Must be able to prioritize, organize and multi-task, working effectively in a deadline-driven environment.
• Must have strong written communication skills including grammar, punctuation, proofing, and attention to detail in producing documents with a high level of accuracy and professionalism.

• Under the direction of the Director of Executive Services, provides effective and efficient administrative support functions, including but not limited to:
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• Schedules, organizes, and coordinates meetings, seminars, trainings, and events, including logistics, catering, travel, lodging and other arrangements.

• Supports various department functions in the areas of safety, training, and HR; provides assistance with procedures or processes such as OSHA reporting, worker’s compensation, clothing allowances, hiring, and onboarding, and other needs as they arise; maintains confidentiality of information and records.
• Assists with executing financial processes including reconciliations, expense reports, invoices, reimbursements, as well as other accounting tasks.
• Creates various electronic documents such as letters, forms, memos, presentations, and newsletters; maintains paper and electronic files.
• Communicates with a high degree of professionalism with both internal and external stakeholders.
• Attends internal and external meetings as needed to prepare accurate notes or formal minutes and track action items.
• Maintains office supplies inventory, anticipating needs and managing ordering process.
• Performs general clerical duties such as filing, mail processing, faxing, photocopying, etc.
• Provides backup to Director of Executive Services in support of the DEA Board of Directors and Executive Leadership Team.
• Assists with other duties, as assigned, and participates in special projects as required to maintain a safe and efficient business operation.