Administrative Assistant - Director

at  The Home Depot Canada

EXPERIENCE/KNOWLEDGE REQUIRED:

• Must fulfill minimum time-in-position (1 year) and performance management code requirements (V2 – Valued Associate, Well Positioned)
• Excellent customer service orientation
• Superior professionalism, courtesy and friendliness in dealing with people
• Excellent sense of responsibility and ownership
• Unquestioned discretion and confidentiality
• Strong work ethic with the flexibility to work late when required
• Able to look ahead to anticipate time crunches or conflicts and develop contingency plans
• Able to work independently, juggling numerous tasks and activities, completing them on time with little re-work
• Strong attention to detail; able to avoid errors and omissions
• Excellent communication skills
• Minimum 5 years experience in providing administrative assistance at an executive level
• Excellent working knowledge of Windows 98 and Microsoft Office Suite

• Provides administrative support to a team of Directors including managing calendars, coordinating meetings, preparing meeting agendas, preparing presentations for internal and external audiences, managing paper and electronic files as well as e-mail messages, making travel arrangements, preparing expense reports, arranging conference calls, resolving inquiries and requests or directing them to the most appropriate person or department for resolution
• Ensures appropriate delegation, follow-up and resolution of customer queries/requests for information received by the Director team as required
• Assists the Director team in reviewing priorities, following up on commitments/requests and completing all important tasks
• Ensures the Director team has all necessary documents in advance for all meetings, calls and presentations
• Compiles, analyzes and prepares weekly, monthly, quarterly and annual summaries of departmental key performance indicators
• Independently following up on correspondence, requests and outstanding issues to ensure timely and satisfactory resolution
• Approve purchase requisitions, process, monitor and follow up to ensure timely payment of invoices on a variety of departmental invoices
• Provides back-up coverage to departmental assistants as required (includes breaks, lunch and vacation coverage)
• Completes other sundry duties as assigned by Directors