Administrative Assistant

at  EA Gibson Shipbrokers

ESSENTIAL SKILLS:

• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organisational and planning skills
• Computer skills and knowledge of office software packages

Personal Attributes and Experience:

• Prior administrative or assistant experience
• Discrete and trustworthy
• Ability to work independently as well as in a team
• Self-motivated and driven to succeed
• Positive mentality and approach, proactive and shows initiative
• Flexible with willingness to learn and develop new skills

• Assist Executive Assistant with administrative duties and projects as necessary
• Provide clerical and administration support to the brokers in London and overseas as required
• Assist Administering the signatures of Charter Parties and other shipping documentation
• Assist with scheduling and coordinating meetings and appointments
• Attend meetings and take accurate notes as requested
• Update and maintain Company address book
• Assist with Company events and attend as and when required
• Assist and coordinate brokers travel requirements, including visa and other required travel documentation.
• Front of house duties as required, greeting visiting clients
• Prebooking meeting rooms, refreshments
• Arranging courier dispatches and receipts
• Ad hoc support to the Office Manager when cover is required