Administrative Assistant

at  El Proyecto Del Barrio Inc

POSITION SUMMARY: The Administrative Assistant reports to the Executive Assistant II and supports Executive Management Office by ensuring that administrative functions are carried out effectively, enhancing the productivity of the executive office, creating a professional environment that facilitates decision-making.

• Responsible for streamlining office operations, coordinating schedules, and maintaining files.
• Manage executives calendars and schedule appointments.
• Manage all incoming calls and direct them to appropriate personnel.
• Screen, greet and welcome guests, ensuring a positive first impression of the organization.
• Handle incoming and outgoing mail, deliveries and subpoenas.
• Manage purchasing orders, office supplies and inventory, ensuring availability of necessary items.
• Assist in preparation of reports, memos and correspondence.
• Prepare and organize documents for meetings and presentations.
• Perform other duties as assigned by Supervisor.
  REQUIREMENTS:Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); Organized and have excellent verbal and written communication skills. Position requires a professional, pleasant and effective representation of the Corporation. Mature, professional judgement, tact, discretion and confidentiality are required.
  OTHER REQUIREMENTS:Must possess a dependable automobile with insurance and a valid California Driver’s license. Must submit to and pass a drug test, physical exam and a criminal background check as a pre-employment condition. Must be able to provide proof of TB Test, COVID-19 vaccination and booster.
  QUALIFICATIONS:Two (2) years college and one (1) year experience in similar position. ORHigh School Diploma or equivalent achievement with three (3) years experience as administrative assistant.