Administrative Assistant

at  Empire Communities

Your Impact at Empire
The Administrative Assistant provides essential administrative support to 3-4 members of our executive team. Responsibilities include, but are not limited to, calendar management, meeting coordination, travel arrangements, and general office support. This role requires attention to detail, effective time management, and strong communication skills.
This role is located at our Empire Canada Head Office in Vaughan, ON.

BONUS IF YOU HAVE THESE SKILLS:

• Ability to handle confidential information appropriately
• Ability to work independently as well as part of a team
  Why Join Empire?
  Joining Empire isn’t just about finding a job; it’s about establishing a meaningful connection with the work you do. At Empire, we are redefining what it means to work in the homebuilding industry by fostering a culture of creativity and excellence. We firmly believe our employees are the cornerstone of our success, empowering us to do great work and Create Communities and Experiences That Matter.

Here are some exclusive offerings at Empire that we are really excited about – and we think you’ll appreciate too:

• Opportunity to collaborate with other skilled and visionary professionals.
• Receive exclusive discounts on Empire Homes through our Employee Home Ownership Program.
• Enjoy peace of mind with our employer paid benefits.
• Flexible, hybrid work model.
• Invest in your future with employer sponsored RRSP plans.
• Keep growing your career with continuing education support and opportunities for learning & development.
• Join a company that believes your time outside of work is just as important as your time inside work.

What You’ll Be Doing Each Day

• Manage calendars in collaboration with other administrative staff, internally and externally, to coordinate scheduled meetings with internal and external clients
• Prepare agendas, document meeting minutes as required, and ensure timely follow up on action items
• Manage travel arrangements, accommodations, and itineraries, as well as completing expense reports
• Assist with document preparation, including formatting and editing presentations in PowerPoint
• Handle highly sensitive and confidential matters relating to the daily activity of the organization

Who We Are
We are one of North America’s largest private homebuilders, with locations in Ontario, Texas, Georgia, the Carolinas, and Tennessee. Our purpose is to Create Communities & Experiences That Matter for our homeowners and each member of our team.
There is no set path at Empire; we offer you the opportunity to build your career in ways you never imagined. Your experiences at Empire will take you where you want to grow.

• Manage calendars in collaboration with other administrative staff, internally and externally, to coordinate scheduled meetings with internal and external clients
• Prepare agendas, document meeting minutes as required, and ensure timely follow up on action items
• Manage travel arrangements, accommodations, and itineraries, as well as completing expense reports
• Assist with document preparation, including formatting and editing presentations in PowerPoint
• Handle highly sensitive and confidential matters relating to the daily activity of the organizatio