Administrative Assistant - Ethics

at  Trillium Health Partners

Job Description:

POSITION SUMMARY:

A high achieving, self-motivated individual with strong organizational skills and demonstrated commitment to customer service will excel in this role. The administrative assistant will provide administrative support to the Regional Ethics Program. The successful candidate will report to the Senior Ethicist.

Some key responsibilities include:

• Providing administrative support to Director, Senior Ethicist, and Ethics Team.
• Coordinating meetings and events (e.g., advertising, booking rooms, catering, preparing meeting packages, compiling evaluations, maintaining sign-in sheets)
• Taking and drafting minutes of meetings
• Maintaining intranet site
• Maintaining files and records
• Processing external and internal invoices, expense claims, and payroll
• Monitoring and ordering office supplies

KEY QUALIFICATIONS:

• Completion of administrative training at secretarial level or evidence of equivalent experience
• Superior verbal and written communication skills
• Excellent interpersonal skills combined with the ability to work effectively as a member of a team
• Strong organizational and effective time management skills
• Ability to collaborate with a variety of individuals/groups (internal and external) in a professional manner
• Ability to handle sensitive issues and problem solve with tact and diplomacy
• Ability to prepare, design, and distribute internal/external correspondence including: posters, reports, presentations, proposals, letters, memos, minutes of meetings
• Ability to work independently and with minimal supervision
• Highly effective technical skills with accuracy and attention to detail
• Strong computer skills including MS Windows, Word, Excel, PowerPoint, SharePoint and Outlook
• A professional and friendly attitude combined with a positive work performance and attendance record
• Willingness to learn and adapt to evolving needs of ethics program
• Previous health care environment experience an asset
  Internal Candidates who believe they possess the necessary qualifications and experience for this position and who have been in their current position for at least six (6) months are encouraged to apply.
  To pursue this career opportunity, please visit our website: www.trilliumhealthpartners.ca
  Trillium Health Partners is an equal opportunity employer committed to fostering a healthy and positive work environment.
  In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.
  All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.
  Trillium Health Partners is identified under the French Language Services Act.
  We thank all those who apply but only those selected for further consideration will be contacted.

• Providing administrative support to Director, Senior Ethicist, and Ethics Team.
• Coordinating meetings and events (e.g., advertising, booking rooms, catering, preparing meeting packages, compiling evaluations, maintaining sign-in sheets)
• Taking and drafting minutes of meetings
• Maintaining intranet site
• Maintaining files and records
• Processing external and internal invoices, expense claims, and payroll
• Monitoring and ordering office supplie