ADMINISTRATIVE ASSISTANT

at  Family Service League Inc

Established in 1926, Family Service League is a social services agency who provides comprehensive services to individuals, children, and families to improve the quality of their lives at home, in the workplace, and in the community. With more than 60 social service and mental health programs in over 20 locations, Family Service League is committed to serving Long Island’s most vulnerable citizens.

SUMMARY

Family Service League is seeking a full-time Administrative Assistant for our Huntington Mental Health Clinic. The Administrative Assistant will perform general administrative and clerical functions, greet clients, enter data, and order supplies.

QUALIFICATIONS

High school diploma or equivalent required.
Minimum of 2 years of related experience in an office setting required.
Proficient computer skills, including Microsoft Office, required.
Excellent interpersonal, verbal, and written communication skills required.
Bilingual in Spanish preferred.
Must be able to work a flexible schedule for office coverage.

PHYSICAL REQUIREMENTS

This position requires sitting for long periods of time.
Some light lifting may be required.
“Family Service League is committed to the belief that all individuals deserve uncompromising respect. Through our recruitment efforts, we continually strive to attain and maintain a diverse workforce that meets the needs of our clients and the communities we serve. Family Service League strongly encourages candidates from all backgrounds and experiences to apply for any positions for which they feel potentially qualified.

• The Administrative Assistant will perform general clerical functions including answering phones, scheduling, loading, and confirming appointments, scanning, filing, and reporting to assist the multidisciplinary team with efficiently operating the office.
• Greet and interact with clients, visitors, and referral sources.
• Perform electronic data entry and record keeping.
• Assist supervisory staff with required statistical data collection and reporting.
• The Administrative Assistant will assist with the operation of technology, including phones, computers, copiers/scanners, and fax machines.
• Assist with monitoring expenses in petty cash and other relevant budgets.
• Assist with completion of insurance paperwork, including prior authorizations for treatment.
• Help maintain a positive and productive work environment.
• The Administrative Assistant will provide coverage at other locations as needed.
• Maintain positive working relationships with others both internally and externally to achieve goals of the organization.
• Work cooperatively and effectively with others to set goals, resolve problems, and make decisions.
• Work with Office Manager to set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information, and activities.
• All other duties as assigned.