Administrative Assistant

at  Fisco Uk

YOUR SKILLS AND EXPERIENCE:

• IT Literacy: Proficiency in using various software applications.
• Excellent Communication: Strong written and verbal communication skills to interact effectively with diverse stakeholders.
• Leadership & Management: Ability to lead, motivate, and manage a team.
• Soft Services Experience: Prior experience in soft services operations is preferred.
• Budget Management: Understanding of budget management principles.

JOB PURPOSE:

As the Admin Assistant, you will play a crucial role in supporting the local delivery of essential services, including cleaning, waste management, shop operations, administration, and reception. Your primary focus will be to ensure these services are delivered efficiently, cost-effectively, and in compliance with all relevant regulations.

KEY RESPONSIBILITIES:

• Administrative Management: Manage the administrative function of service delivery, ensuring timely and accurate completion of tasks.
• Recruitment & Onboarding: Manage the entire recruitment process, from advertising vacancies to onboarding new hires.
• HR Support: Provide HR support to managers, including onboarding, induction, training, and documentation management.
• Shop Management: Oversee shop operations and ensure productive performance and KPI attainment.
• Compliance & HSE: Implement and maintain HSE procedures, ensuring full compliance with regulations.
• Reception Support: Provide support and cover for the reception desk.
• Client Relationships: Build and maintain strong relationships with clients, ensuring their satisfaction.
• Office Management: Maintain effective communication and handle administrative tasks.
• Uniform & PPE Management: Manage the ordering, tracking, and distribution of uniforms and PPE.
• Learning & Development: Oversee induction training and assist with competency reviews and training plans.
• Reporting & Audits: Assist with quality audits, generate reports, and manage audit calendars.
• Supplier & Finance Management: Manage supplier relationships, handle POs, and track expenses.
• Client Support: Provide administrative support to the Site Services team and liaise with contractors