Position: Administrative Assistant (Fixed-term Contract)
Location: Vancouver, Canada
Department: Human Resources & Corporate Services
Reports To: Human Resources Advisor

POSITION SUMMARY

We are seeking an energetic and highly organized Administrative Assistant to join our team on a temporary basis for 12 to 18 months. In this role, you will be primarily responsible for ensuring the smooth day-to-day operation of the office and organizing engaging social and company events. You will play a key role in coordinating team activities and events that foster a positive and collaborative work culture. Additionally, you will provide occasional HR administrative support. This is an on-site position.

ABOUT US

Seapeak is one of the world’s largest independent owner-operators, with ownership interests in over 90 LNG, LPG, Ethane and multigas carriers, and an LNG regasification terminal. With investment from our sponsor, leading alternative investment firm, Stonepeak, there has been a positive repositioning for our company with focus on growth-based commercial diversification. Delivering on our goals to expand our fleet and diversify our portfolio, Seapeak has most recently acquired Evergas for $700 million, which primarily focuses its operations on the shipment of ethane – an even greener global fuel source.
Our business is important – we are powering the day-to-day lives of so many – and we are looking to build our Team to support our growth through acquisition and newbuild orders.
At Seapeak, we are committed to building successful careers and future leaders. Join us! For the chance to be empowered, to make decisions and be part of a supportive, high-achieving Team.
We set the standard for industry. We are solution driven, accountable for results and measured by success.

WeSetTheCourse

bpxk9Icjp

Requirements (Knowledge, Skills & Abilities)

• Must be highly organized, self-motivated, and proactive- Ability to adapt to a quick pace and work volume as needed.
• Excellent organizational skills including ability to multi-task and prioritize work.
• Ability to assist staff with problems as they arise.
• High degree of integrity and positive attitude.
• High school diploma, secretarial school degree or equivalent.
• 3+ years prior work experience in an administrative, reception, or customer service role
• Proficient in Microsoft Office: Word, Excel, Outlook, Publisher, PowerPoint

Office Admin and Event Coordination Duties:

• Lead the organizing and publicizing of all social events, team-building activities, and celebrations (e.g., holiday parties, team lunches, company milestones) for Vancouver based employees and coordinating Vancouver office for global events.
• Manage logistics for corporate meetings, conferences, and special events.
• Arrange other offsite corporate events as requested.
• Align with wider organization on townhalls and knowledge shares etc and ensuring consistent approach
• Support CSR strategy and driving various initiatives throughout the year. Leading the Office CSR Committee including chairing the meetings. Sharing with employees CSR initiatives. Co-ordinating any fundraising and employee participation. Keeping track of events and expenditure throughout the year
• Lead employee engagement initiatives and wellbeing programs to foster a collaborative office environment.
• Responsible for the Reception phone.
• Encourage senior leaders to be consistent in their use of executive admin support and assist where necessary.
• General administration assistance to Management Group & Business Development
• Oversee travel bookings and payments for staff
• Coordinate, collate and distribute quarterly board book and biannual JV board materials
• Manage the office attendance tracker
• Provide coverage for office services in the absence of the Office Services Assistant.
• Assist with ad hoc administrative projects as assigned.

HR Administration & Recruitment Support:

• Assist the HR Advisor with coordination of recruitment processes, including job postings, scheduling interviews, and communicating with candidates.
• Help manage the recruitment pipeline, including screening resumes and maintaining candidate records in the applicant tracking system (ATS).
• Assist with onboarding new employees, organizing orientation sessions
• Support general HR administrative tasks as assigned.

Requirements (Knowledge, Skills & Abilities)

• Must be highly organized, self-motivated, and proactive- Ability to adapt to a quick pace and work volume as needed.
• Excellent organizational skills including ability to multi-task and prioritize work.
• Ability to assist staff with problems as they arise.
• High degree of integrity and positive attitude.
• High school diploma, secretarial school degree or equivalent.
• 3+ years prior work experience in an administrative, reception, or customer service role
• Proficient in Microsoft Office: Word, Excel, Outlook, Publisher, PowerPoint.

Benefits Package

• Contract Completion Bonus
• 17 vacation days
• Flexible Spending Allowance CAD 1,500/year
• 100% company paid benefits includes extended health, dental, vision
• Health Care Spending Account of CAD500 / year
• Global Medical Assistance
• Employee Assistance Program