Administrative Assistant Float

at  Yukon Government

THIS POSTING

This is an anticipatory posting and will be used to fill auxiliary-on-call (AOC) positions for the Community Nursing branch. It will establish a 12-month eligibility list which may be used to fill similar positions.
This job is based in the thriving and diverse city of Whitehorse in the beautiful Yukon.

WHO WE ARE

Community Nursing Branch is responsible for the delivery of primary and public health care through health centres situated across the Yukon. Community Nursing Branch operates 14 health centres across the territory, including 11 Community Health Centres in rural Yukon that deliver primary health care with registered nurses in an expanded scope, and 3 Community Health Centres that focus on community and public health programming.

IMPORTANT APPLICATION AND JOB REQUIREMENTS

Essential qualifications

Please submit your resume clearly demonstrating how you meet the qualifications below. Selections for further consideration will be based solely on the information you provide in your resume.

• Experience providing confidential client-centred services in a front facing public environment, preferably in a health care or related setting.
• Experience providing a broad range of administrative support in an office environment, including answering phones and directing calls, collaborating with other offices, services and supports, collecting and processing financial transactions, e.g., invoicing, arranging, and taking payments
• Recent experience using a variety of computer software (Microsoft, Outlook, Word, Excel).
• Experience maintaining paper and electronic file management systems, including data entry
• Experience working with sensitive information in highly confidential settings is considered an asset.

It may be helpful for you to review “Prepare your resume and cover letter”.
Please note we will not accept resumes sent through email. A profile must be created, and resumes must be submitted in English, through E-recruitment. The official language used in the workplace is English.
Desired knowledge, skills and suitability

If selected for an interview, candidates should have, and may be assessed on, the following:

• Cultural sensitivity and awareness
• Understanding of effective client support and confidentiality
• Computer skills and working-knowledge of Microsoft Office programs
• Knowledge of electronic filing and/or patient management systems
• Ability to adapt to and implement change
• Ability to prioritize and function with multiple interruptions
• Ability to provide exceptional customer services and demonstrate excellent interpersonal and communication skills
• Effective organizational and time management skills

It may be helpful for you to review “The job interview process”.

JOB REQUIREMENTS

This job requires you to perform, and/or be exposed to, the following:

• This position works in an office setting.
• Extended periods of time are spent working on a computer preparing correspondence, reports, etc. (60% of the time).
• A large part of the job requires the incumbent to work with sensitive, confidential personal information.
• Ability to lift 15 lbs.
• Travel by road and air, frequent driving on Yukon highways and in community; able to travel to communities regularly

The Administrative Assistant, Float is based in Whitehorse and provides relief administrative support for our community health centres. Reporting to the Manager, Recruitment and Relief, this position provides program and administrative assistance to ensure effective and efficient support to programs, services and activities of Community Nursing as they are delivered at the community health centre; provides reception services; and performs other duties.

The primary responsibility is providing this support to the health care team and the clients while maintaining the legal and ethical bounds of client confidentiality.

• For more information on this job, please contact Melanie Kaiser, Manager, Recruitment & Relief at 867-336-0149 or Melanie.Kaiser@yukon.ca
• For more information about the recruitment process, please contact Jaime Strachan, HR Consultant at 867-332-5768 or Jaime.Strachan@yukon.ca