Administrative Assistant

at  Foothills Regional Housing

Description:
Foothills Regional Housing “FRH” is a prominent real estate developer, manager, and program administrator for affordable housing. FRH is currently looking for a dynamic Administrative Assistant to join our team.
Requirements:

REQUIRED SKILLS AND ABILITIES:

• Adapts to change, is open to new ideas, takes on new responsibilities, handles pressure, adjusts plans to meet changing needs.
• Keeps information organized and accessible, maintains clean/functional workspace, works systematically/efficiently, manages time well.
• Is attentive to detail and accuracy is committed to excellence, looks for improvements continuously, monitors quality levels, finds the root cause of quality problems, owns/acts on quality problems.
• Knowledge of office management and receptionist functions.
• Solid computer and technical skills with the ability to efficiently use tools such as Zoom, Gmail, word processing and spreadsheet software, copier and scanning equipment.
• Strong customer service skills with the ability to maintain a positive and friendly can-do attitude while working in an office environment with multiple interruptions.
• Ability to stay organized and be flexible under changing conditions.
• Ability to effectively communicate information, both verbally and in writing, to support organizational objectives and interact with all levels of personnel within the city in a positive and cooperative manner.
• Ability to exercise initiative and judgment as well as making decisions within the scope of assigned authority.

EDUCATION AND EXPERIENCE:

• Two years related experience and/or training.

WORKING CONDITIONS:

• Physical Demands: The position is in an office setting. In the office it is primarily sedentary but requires the ability to move boxes or items weighing a maximum of 20 pounds; positioning oneself to maintain files in filing cabinets; ability to operate personal computers and office equipment; ability to observe documents and record and interpret information; ability to communicate information and ideas so others will understand. Must be able to exchange information in these situations.
• Work Environment: Works in a clean, comfortable environment in the office
• Equipment Used: Frequently uses standard office equipment including but not limited to personal computers, scanners, calculators, printers, telephones, fax, and copy machines.
  FRH is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. FRH is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, contact Yeimi Orozco, Human Resources Generalist at yorozco@foothillsrh.org or 303-345-8237.
  This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer

• Performs administrative support functions for the Property Operations department.
• Answers calls and greets customers to ensure a welcoming experience.
• Responds to a variety of questions and requests for information. Directs or transfers inquiries to team members as appropriate.
• Performs office duties receives and distributes mail, orders and maintains office supplies, arranges for office equipment maintenance as needed.
• Assists with scheduling and coordinating meetings and/or training (in person and virtual), assists with hosting/recording virtual meetings; takes meeting minutes, and orders food or supplies for meetings as needed.
• Assists in setting up and preparing for interviews, prepares interview packets.
• Creates and maintains various correspondence, documents and spreadsheets.
• Provides additional support when needed or during peak times.
• Assists with putting together materials for property events.
• Demonstrates a respectful attitude towards customers and coworkers that promotes teamwork, open communication, and effective customer service.
• Responds to requests promptly and provides effective services or solutions for customers.
• Other Duties as assigned.