Administrative Assistant for Human Resources & Vice President

at  Dental City

About Us:
Over the last 30 years, Dental City has become a key contributor to the dental supply industry right here in Green Bay, WI. As a nationwide distributor, we sell and ship the supplies dental professionals need to care for their patients. It’s our mission to make their lives easier through smart supply ordering solutions.
We believe finding employees aligned with our culture and goals is essential – more than just checking off boxes on a list of job criteria. Our people are truly the heart of Dental City. We work hard to find great people from different backgrounds with a positive attitude and caring spirit who have a drive to serve our dental customers and grow our business.
The Administrative Assistant is a combined role that is perfect for a highly organized and adaptable individual who enjoys working across departments and balancing multiple responsibilities. The position requires excellent organizational skills, attention to detail, and the ability to manage sensitive information confidentially.
This is a full-time onsite position in Green Bay, WI. Typical hours are during the workweek (Monday-Friday, between 7:00am-5:00pm).
Key Responsibilities:

VP Assistant Responsibilities (60%)

• Provide administrative support to the VP and manage tasks assigned.
• Draft and prepare correspondence, presentations, and reports on behalf of the VP.
• Coordinate meetings, prepare agendas, attend meetings, take comprehensive notes, and ensure proper follow-up on action items.
• Serve as the primary point of contact between executives and internal/external stakeholders.

HR Assistant Responsibilities (30%)

• Assist with payroll processing, ensuring timely and accurate submission of employee data.
• Maintain and update employee records in the HR information system, ensuring accuracy and compliance.
• Prepare and submit HR reports and commissions reports.
• Assist with employee events, training programs, and engagement activities.

Other Duties (10%)

• Assist with various VP and HR-related projects on an as needed basis.

Skills and Qualifications:

• Associate’s degree in related field or proven experience as an Assistant, or in a similar dual role.
• Excellent interpersonal skills with the ability to build and maintain relationships with internal and external stakeholders to effectively understand projects and drive next steps.
• Proficiency with office productivity tools, including Microsoft Office Suite, and an aptitude for learning new software and systems.
• Ability to work independently and collaboratively within a team environment.
• A self-starter with high attention to detail, strong organizational and time management skills, and the ability to prioritize and follow-up, anticipates needs/issues, and is a resourceful problem solver.
• Flexible to changing priorities and able to adjust to them quickly.
• Strong verbal and written communications skills.
• Utmost professionalism and confidentiality in handling a variety of topics and company materials.
• Analytical skills for data management and financial reporting.
• Basic understanding of accounting principles.

Perks of working for Dental City:

• A culture centered on collaboration, well-being, fun, and innovation.
• Hands-on training with support from managers and colleagues.
• Opportunities to learn the business, develop your skills, and grow within the company.
• A predictable workday and no night or weekend work.
• Medical, dental, and vision insurance, other voluntary options, and company-paid life insurance.
• 401(k) retirement savings plan eligible for company match.
• Paid time off (including parental/maternity and bereavement), all the usual holidays off, plus an extra day off during your birthday month!
• Casual and fun work environment.
• A Wellness Program and onsite fitness center.
• Companywide activities year-round like:
• Lip sync battles and costume contests,
• Frequent company lunches,
• Onsite wallyball/racquetball/basketball/pickleball/bean bag leagues,
• Mountain bike rides,
• Organized group volunteering activities and fundraisers,
• And the list could go on!

If you’re ready to take your career to the next level and be part of a company that’s making a real impact, apply today!
Dental City is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Dental City makes hiring decisions based solely on qualifications, merit, and business needs at the time

VP Assistant Responsibilities (60%)

• Provide administrative support to the VP and manage tasks assigned.
• Draft and prepare correspondence, presentations, and reports on behalf of the VP.
• Coordinate meetings, prepare agendas, attend meetings, take comprehensive notes, and ensure proper follow-up on action items.
• Serve as the primary point of contact between executives and internal/external stakeholders

HR Assistant Responsibilities (30%)

• Assist with payroll processing, ensuring timely and accurate submission of employee data.
• Maintain and update employee records in the HR information system, ensuring accuracy and compliance.
• Prepare and submit HR reports and commissions reports.
• Assist with employee events, training programs, and engagement activities

Other Duties (10%)

• Assist with various VP and HR-related projects on an as needed basis