Administrative Assistant (Full time)

at  Granite Club

The Granite Club is looking for a an Administrative Assistant who will provides administrative support to the CEO’s Office at the Granite Club. The Administrative Assistant will be reporting to the Corporate Secretary.

Benefits of working for the Club

• Healthy and delicious daily food offerings in our Staff Cafe
• Indoor parking for Employees.
• Exciting and diverse Employee events for both
• Staff and their friends and family.
• Discounted Goodlife Fitness memberships
• Extensive medical and dental benefits for Employees and their families.

Primary Responsibilities

• Manage and coordinate all administrative duties and responsibilities for the CEO’s Office including:
• Schedule and coordinate meetings
• Draft correspondence and coordinate Member mailings as required
• Receive and action phone calls
• Manage information requests
• Create purchase orders and reconcile expense reports
• Attend meetings as requested and assist with minute taking when required
• Prepare meeting packages and other related information as required
• Assist in the preparation of presentations for internal meetings as required
• Coordinate various Board functions
• Act as back up for the Board of Directors’ information portal and Board Correspondence in Corporate Secretary’s absence
• Coordinate various Board functions and events
• Assist in the coordination of the Annual Meeting of Members
• Assist in the coordination of Member feedback and survey mechanisms
• Coordinate and distribute Club wide and statutory hours of operation as needed
• Maintain Member recognition programs as required
• Coordinate Art and Heritage related initiatives
• Other tasks as may be requested from time to time

Required Qualifications

• Community College or apprenticeship or 3 years of relevant experience required; education or experience in the hospitality or service industry an asset
• High level of computer literacy including word-processing and spreadsheet; literacy in presentation software an asset (i.e. Word, Excel, PowerPoint, G-Suite)
• Basic accounting skills
• Superior knowledge of the written and oral English language, superior knowledge of grammar and spelling with strong proofreading skills
• Strong organizational and interpersonal skills; ability to deal with a cross-section of internal and external stakeholders in an efficient, timely and congenial manner
• Strong right hand with ability to prioritize and multitask on a consistent basis
• Strong ability to organize, simplify, streamline
• Big picture focus but strong attention to detail
• Responsible with integrity and ability to maintain confidentiality
• Self-starter with strong initiative and positive enthusiasm
• Mature personality

About the Granite Club
The Granite philosophy of uncompromising quality is showcased in its state-of-the-art athletic facilities, world-class events and programs for all ages, delectable dining experiences and personalized services, each tailored to suit the varied needs and desires of its diverse and sophisticated Membership.
The Granite Club is Canada’s premier private Members’ family, athletic, recreation and social club. Located in north Toronto, we offer our 12,000 Members the highest standard of facilities, programs and services.
We strive to recruit enthusiastic, dedicated individuals with a passion for providing exceptional service. We’ll reward all your hard work with a competitive salary and extensive benefits.
If you are a passionate individual looking to work as part of a growing team, click apply now!
We thank all applicants for their interest; however only those selected for an interview will be contacted.
As part of Granite Club policy, a condition of employment is to perform a criminal background check and a vulnerable sector search demonstrating a satisfactory criminal record prior to commencing employment.
The Granite Club is committed to providing fair and accessible employment practices. If selected for an interview, we will be happy to work with you to ensure your interview is accessible and accommodation is provided based on the information you provide to the Granite Club Recruiter.
We thank you in advance for your interest in our opportunity

• Manage and coordinate all administrative duties and responsibilities for the CEO’s Office including:
• Schedule and coordinate meetings
• Draft correspondence and coordinate Member mailings as required
• Receive and action phone calls
• Manage information requests
• Create purchase orders and reconcile expense reports
• Attend meetings as requested and assist with minute taking when required
• Prepare meeting packages and other related information as required
• Assist in the preparation of presentations for internal meetings as required
• Coordinate various Board functions
• Act as back up for the Board of Directors’ information portal and Board Correspondence in Corporate Secretary’s absence
• Coordinate various Board functions and events
• Assist in the coordination of the Annual Meeting of Members
• Assist in the coordination of Member feedback and survey mechanisms
• Coordinate and distribute Club wide and statutory hours of operation as needed
• Maintain Member recognition programs as required
• Coordinate Art and Heritage related initiatives
• Other tasks as may be requested from time to tim