Administrative Assistant

at  GA Partners

Overview:
For over 25 years, G&A Partners has been helping entrepreneurs grow their businesses, take better care of their employees, and enjoy a higher quality of life by providing proven HR solutions and technology. G&A Partners’ client is currently seeking an Administrative Assistant to join their team in Arlington, TX.

Responsibilities:

• Filing tenant files and vendor files
• Answering property phone calls and visitors to the management office
• Research payments for vendors.
• Help obtain operational and construction bids.
• Assist in preparation of service contracts and AIA contracts.
• Assist with the budget process.
• Open access points on site for vendors as needed.
• Provide administrative support for the Marketing Director
• Assist external marketing director with execution of onsite marketing activations and events including distribution of onsite marketing materials and coordination of operations, security, external vendors, etc. for a successful event.
• Field initial incoming calls re: event sponsorships and not-for-profit onsite events with sponsorship participation
• Enter sales in Yardi PM system and reach out to tenants to obtain sales.
• Tenant and vendor insurance certificate tracking
• Apply Cash Receipts for tenants.
• Review A/R and address delinquency as needed.
• Maintain Tenant contact list in Yardi PM system.
• Maintain Vendor contact list.
• Collect and track HVAC and other maintenance Contracts from tenants.
• Preparation of special projects on an ad hoc basis

Qualifications:

• 2-3 years experience in commercial/ retail real estate
• Higher Education a plus, but not required
• Knowledge of AVID Exchange and Yardi, preferred
• Proficient in Excel & Word
• Basic knowledge of real estate
• The ability to read and interpret complex tenant leases

• Filing tenant files and vendor files
• Answering property phone calls and visitors to the management office
• Research payments for vendors.
• Help obtain operational and construction bids.
• Assist in preparation of service contracts and AIA contracts.
• Assist with the budget process.
• Open access points on site for vendors as needed.
• Provide administrative support for the Marketing Director
• Assist external marketing director with execution of onsite marketing activations and events including distribution of onsite marketing materials and coordination of operations, security, external vendors, etc. for a successful event.
• Field initial incoming calls re: event sponsorships and not-for-profit onsite events with sponsorship participation
• Enter sales in Yardi PM system and reach out to tenants to obtain sales.
• Tenant and vendor insurance certificate tracking
• Apply Cash Receipts for tenants.
• Review A/R and address delinquency as needed.
• Maintain Tenant contact list in Yardi PM system.
• Maintain Vendor contact list.
• Collect and track HVAC and other maintenance Contracts from tenants.
• Preparation of special projects on an ad hoc basi