Administrative assistant

at  Gleeds

EXPERIENCE, KNOWLEDGE AND KEY SKILLS

• Proven experience in similar administrative / office management roles, supporting a team of several people.
• Experience working with payments processing, invoices, etc.
• Strong attention to detail.
• Strong written and verbal communication skills.
• Excellent organisational and time management skills .
• Friendly personality, good interpersonal skills.
• Problem-solving.
• Ability to prioritise and handle multiple tasks.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Business administration or economics-related qualification is desirable.
• Native or bilingual level of Portuguese, fluent level of English.

RESPONSIBILITIES

• Assisting with general administrative duties, including: correspondence, basic administration requests, office accounts, office supplies, etc.
• Booking transport and accommodation.
• Checking and processing invoices.
• Managing suppliers.
• Managing databases.
• Preparation of presentations and reports.
• Participating in organisation of meetings and events.
• Managing meeting bookings and catering.
• Assisting in preparation of bid documents and fee proposals.
• Other task assignment as needed and instructed by the country manager.