Administrative Assistant

at  Government of Saskatchewan

Administrative Assistant - ADM024504
Employment Type: Permanent Full-time
Location(s): SK-Rgna-Regina
Ministry: 032 Health
Salary Range: $24.079-$30.174 Hourly
Grade: SGEU.05.
The Strategy and Innovation Branch, at the Ministry of Health, is seeking a dynamic and motivated individual to provide administrative support within the branch. As part of the branch administrative support team, you will support the branch leadership team and units as well as provide back-up support for the Executive Coordinator, as required.

Reporting to the Executive Coordinator, you will be responsible for

• Developing, formatting and proofreading a variety of materials, including correspondence, funding letters, or briefing notes;
• Maintaining electronic files and documentation;
• Leading the routing of materials and documents through various decision levels, which includes tracking current status and ensuring completion on time;
• Providing logistical support for meetings and conferences inside and outside of the province which includes arranging catering, travel and accommodations and may include virtual meetings;
• Tracking and ensuring various payments related to contracts or events are processed in a timely manner and within budget;
• Entering and updating data in excel spreadsheets;
• Communicating clearly, concisely both verbally and in writing with Ministry officials, stakeholders and colleagues, including in the explanation of policies and procedures;
• Developing, implementing, and updating branch procedures and work standards;
• Purchasing office supplies and maintaining an accurate inventory; and
• Providing general administrative support for the branch.

The ideal candidate will be able to:

• Independently assess their workload taking into consideration changing priorities and tight deadlines; and
• Have the ability to work independently as well as participate and contribute productively in a team environment.

The successful candidate will be an independent self-starter who is attentive to detail and discreet when dealing with confidential information. You will have knowledge of government administrative procedures and be comfortable using various computer software applications. You will have demonstrated the ability to accurately format a variety of correspondence including letters, memos, briefing notes and Cabinet documents.
Typically, knowledge and skills required for this position would be obtained through a certificate/diploma in business or office administration with several years of administrative experience.
Preference will be given to qualified equity group members who self-declare in this online application, as identified in “diversity groups” below
Diversity Groups: Aboriginal persons, Persons with disabilities, Visible minority persons
Hours of Work: A - SGEU Office 36 - one day off every two weeks
Number of Openings: 1
Closing Date: Nov 3, 2024, 11:59:00 P

• Developing, formatting and proofreading a variety of materials, including correspondence, funding letters, or briefing notes;
• Maintaining electronic files and documentation;
• Leading the routing of materials and documents through various decision levels, which includes tracking current status and ensuring completion on time;
• Providing logistical support for meetings and conferences inside and outside of the province which includes arranging catering, travel and accommodations and may include virtual meetings;
• Tracking and ensuring various payments related to contracts or events are processed in a timely manner and within budget;
• Entering and updating data in excel spreadsheets;
• Communicating clearly, concisely both verbally and in writing with Ministry officials, stakeholders and colleagues, including in the explanation of policies and procedures;
• Developing, implementing, and updating branch procedures and work standards;
• Purchasing office supplies and maintaining an accurate inventory; and
• Providing general administrative support for the branch