Administrative Assistant

at  Grafil Medical

JOB SUMMARY

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

• Minimum Qualification : High School (S.S.C.E)
• Experience Level : Entry level
• Experience Length : 2 years

REQUIREMENTS AND SKILLS

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
  Work Schedule: 8:30am - 5:30pm, Monday-Friday. Regular Saturdays and occasional Sundays

Location: Ikeja, Lagos

• Ability to commute/relocate: The candidate must reside in mainland Ikeja and environs.

Remuneration: NGN 90,000
Paid time off (21 standard holiday days which MUST be evenly spread out across the year)

RESPONSIBILITIES:

• Organize and schedule appointments
• Answer and direct phone calls
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

• Minimum Qualification : High School (S.S.C.E)
• Experience Level : Entry level
• Experience Length : 2 year