Administrative Assistant

at  Humber

EDUCATION

• The successful candidate will hold a 3-year diploma/degree in either Business Administration or a related field.
  Experience/Skills

The incumbent will have a minimum of three to five years of experience in an administrative/office operations management role.

• You thrive in changing environments and use your experience to bring new and creative approaches and solutions to the table.
• Experience in postsecondary education is a benefit.
• Demonstrated respect for confidentiality and political finesse with respect to sensitive issues.
• Ability to meet conflicting priorities and demands in a fast-paced administrative role.
• Strong listening, verbal and written communication skills, as well as attention to detail and a high level of personal integrity.
• Highly developed customer service, problem solving, organizational and time management skills with the ability to respond to shifting priorities as they emerge.
• High level administrative skills including: advanced analytical and computer skills (Microsoft Office, database systems etc.).
• Ability to organize and prepare professional documents ranging from general correspondence to business reports and PowerPoint presentations.
• Ability to work independently and is self-motivated.
• Knowledge and familiarity with college structure and experience working in an educational environment
• The role will occasionally require the incumbent to work during evenings and weekends

If this sounds like you, we’d love to hear from you! At Humber Polytechnic we don’t just accept difference — we celebrate it! Experience comes in many forms, skills are transferable, and a progressive mindset goes a long way at Humber. If your experience is close to what we’re looking for, consider applying and tell us why you are a great candidate for this job. Find your Spot at Humber!

ABOUT THE ADMINISTRATIVE ASSISTANT ROLE:

Under the direction of the Associate Director, Operations of the Longo Faculty of Business (LFB), the Administrative Assistant will provide confidential, administrative leadership and assistance to the management team of the Longo Faculty of Business, including the Senior Dean. The incumbent will use well developed organizational skills, sound judgment, discretion and resourcefulness to perform office management related tasks such as: preparing business related correspondence, scheduling appointments and meetings, administering scholarship and awards and supporting Faculty wide events and activities. In addition, the Administrative Assistant will provide human resource related support such as: preparing contracts, on boarding of employees, recording and tracking of staff training and maintaining personal files. The Administrative Assistant is accountable for ensuring the Senior Dean’s office operates smoothly and effectively while promoting and maintaining a high level of service to faculty, staff and students.

The incumbent will have a minimum of three to five years of experience in an administrative/office operations management role.

• You thrive in changing environments and use your experience to bring new and creative approaches and solutions to the table.
• Experience in postsecondary education is a benefit.
• Demonstrated respect for confidentiality and political finesse with respect to sensitive issues.
• Ability to meet conflicting priorities and demands in a fast-paced administrative role.
• Strong listening, verbal and written communication skills, as well as attention to detail and a high level of personal integrity.
• Highly developed customer service, problem solving, organizational and time management skills with the ability to respond to shifting priorities as they emerge.
• High level administrative skills including: advanced analytical and computer skills (Microsoft Office, database systems etc.).
• Ability to organize and prepare professional documents ranging from general correspondence to business reports and PowerPoint presentations.
• Ability to work independently and is self-motivated.
• Knowledge and familiarity with college structure and experience working in an educational environment
• The role will occasionally require the incumbent to work during evenings and weekend