Administrative Assistant - Hybrid

at  CIMA

WELCOME TO A PLACE WHERE PEOPLE ARE AT THE HEART OF EVERYTHING WE DO.

Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects.
We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and define what work-life balance means to you.
When you join CIMA+, we welcome you to a place that you can call home.
Job Description
We are looking for an administrative assistant to support the Mobility Department team. You will be responsible for various administrative aspects such as document management, quality control, editing technical and presentation documents.
We offer a flexible hybrid work arrangement that lets you work from home and from one of our offices in the Greater Montreal or Sherbrooke areas.

QUALIFICATIONS

• Office technology (welcome to graduates)
• Proficiency in MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams and Visio) and Adobe Pro or Bluebeam
• Excellent written and verbal communication skills in French. Knowledge of written English is an asset, enabling you to communicate effectively with our various stakeholders.
• Strong sense of aesthetics in communications, high concern for quality of work and attention to detail
• Knowledge of the SharePoint platform
• Professionalism, discretion, confidentiality, initiative, team spirit and good judgment
• Ability to follow established procedures and methods
  Additional Information
  Ethics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio-economic status or background, etc.).
  In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.
  Accommodations are available on request. Your Business Partner will process your request.
  Find out about The CIMA+ advantage - CIMA+

• Prepare work plans and forms in accordance with customer requirements
• Actively participate in the drafting of technical reports and specifications, in accordance with the various requirements of our clients.
• Assist in the production and revision of bills of quantities, estimates, etc., using Excel software
• Assist with the preparation and editing of promotional documents, such as WEB ads, project sheets for service offers, etc.
• Establish and maintain effective working relationships with office colleagues and various clients and suppliers
• Monitor and manage deliverables
• Plan and organize meetings and make reservations when necessary
• Assist the team with its various administrative needs: monitoring customer accounts, opening and closing projects, tracking important milestones, etc.