Administrative Assistant I

at  Flushing YMCA

SALARY: $$17.34 - $24.00 HOURLY

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.
To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all.
The Flushing YMCA is seeking an Administrative Assistant. Under the supervision of the Youth and Family Director, the Administrative Assistant will play a critical role in the successful operation of on-site and off-site programs. The Administrative Assistant will carry out daily administrative and operational responsibilities while maintaining excellent communication with the Youth and Family Director, branch, and off-site staff. They will ensure an atmosphere of professionalism, friendliness, and safety within the facility.

DESIRED SKILLS & EXPERIENCE:

• Associate’s Degree, experience in related field required or equivalent work experience. Bachelor’s Degree preferred.
• Minimum of One (1) year of administrative experience and experience working with staff and volunteers
• Knowledge of Microsoft Excel, Word, Publisher, and PowerPoint.
• Excellent interpersonal communication – written and oral, project management, and organizational skills.al communication – written and oral, project management, and organizational skills.

• Ensure the health, safety, and well-being of participants in the program by always providing appropriate supervision.
• Maintain accurate program documentation (POs, Receipts, behavior reports, incident reports, and accident reports, as appropriate).
• Maintain attendance online systems, AS400, EZ Reports, Oracle E-Business, and support the Community School’s data check work.
• Prepare attendance sheets and binders for all programs.
• Work cooperatively with professional staff at the branch, off-site directors, and staff at JHS 189.
• Promote an inclusive, welcoming, and respectful environment that embraces the diversity of all participants.
• Create and maintain a strength-based, youth-focused atmosphere that is consistent and sensitive to the needs of participants with learning, emotional, or behavioral differences.
• Serve as a positive role model for participants.
• Provide administrative assistance to other branch departments as needed.
• Other Duties as assigned.