Administrative Assistant I

at  Strathcona County

THIS POSTING IS FOR 1 TEMPORARY FULL-TIME POSITION UP TO 12 MONTHS

The Administrative Assistant I provides proficient administrative support to the Integrated Communications, Change and Engagement branch management and staff. This role encompasses routine administrative duties, administrative tasks for project support and specialized assignments as required.
The ideal candidate for this role will excel in a dynamic and fast-paced environment, demonstrating outstanding multi-tasking abilities, communication skills, and the capacity to foster interdepartmental teamwork.

QUALIFICATIONS AND SKILLS:

• High school diploma with a minimum of 5 years administrative experience preferably in a municipal environment
• A administrative assistant certificate or additional training is an asset
• Proficient in office administration and all Microsoft Office products, specifically Word, PowerPoint, Outlook, Excel, OneNote and SharePoint
• Excellent interpersonal and customer service skills to communicate effectively with internal and external customers in a diplomatic, positive, and professional manner
• Ability to recognize and deal with confidential matters in a discreet and professional manner
• Strong organizational skills with the ability to work independently and multi-task effectively

WHO WE ARE:

Strathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canada’s most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, fairness, and cooperation.

Why Join Strathcona County: (depending on position)

• Competitive salary and comprehensive benefits package, which includes:
• Extended health and dental coverage
• Health and wellness spending account
• Life and disability insurance and critical illness programs
• Retirement and pension programs
• Paid and unpaid leave programs
• Earned day off program
• Employee and family assistance program
• Commitment to employee development, through internal and external training and development opportunities
• Well-being programs and a safety culture focused on physical and psychological health in the workplace

Equivalencies of education and experience may be considered.
This competition may be used to fill future vacancies for similar positions within the next 6 months.
Strathcona County is committed to an inclusive, respectful, and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.

• Oversee the branch manager’s calendar, proactively scheduling meetings, preparing agendas, sending invitations, arranging meeting materials (e.g., binders, agendas), track key dates to support the branch workplan, and manage all preparation and follow-up tasks, including taking minutes and tracking action items
• Monitor and manage the branch manager’s and branch email accounts, drafting and proofreading responses, forwarding emails to relevant team members, and flagging sensitive or urgent communications for the branch manager’s attention
• Monitor project or policy related documents, records, and spreadsheets
• Proactively manage project tasks including sending reminders to project leads for updates
• Administration of SharePoint sites, Insider pages (including branch sites, Oracle support pages, Communities of Practice, Policy and Project sites etc.), public websites and act as a subject matter expert for potential improvements
• Proofread reports, presentations, and enclosures to ensure that they are clear and align with the report writing guidelines for Council, Executive Team and Senior Leadership Team reports
• Support the branch as the contract administrator, manage the creation, closing and change requests of purchase orders