Administrative Assistant II

at  Catholic Charities Diocese of Trenton

JOB SUMMARY: This position provides administrative work that is of a specialized nature, sometimes performed without procedures to guide actions.

• Schedules and organizes complex activities such as meetings, travel, and departmental activities
• Acts as a project manager for special projects, which may include planning and coordinating presentations, disseminating information and organizing events
• Acts as liaison with other departments and outside agencies
• Assists with the management of the supervisors schedule
• Answers the phone, greets customers/visitors
• Records and documents meetings
• Designs and types general correspondence, memos, charts, tables, graphs, etc.
• Organizes and prioritizes large volumes of information and calls
• May supervise other staff
  KNOWLEDGE/SKILLS/ABILITIES: Extensive knowledge of office administrative procedures. Analytical ability to gather and summarize data for reports, find solutions to various administrative problems and prioritize work. Proficiency in computer skills.
  SUPERVISORY REQUIREMENTS: possibl