Administrative Assistant II - Full Time - Days

at  Mohawk Valley Health Systems

JOB SUMMARY

Under the general supervision of the Manager/Department Head or designee, the Administrative Assistant I performs diversified and complex administrative duties.

• Schedule or arrange for conferences, meetings, interviews, appointments, retreats, events, or similar activities
• Prepare and/or update correspondence, memoranda, agendas, handouts, website updates, and reports, etc.
• Type, edit, and proofread material
• Perform data entry and generate reports
• Audit data entry. Ensure accurate data entry of staff related data and regulatory requirements
• Submit voucher forms with appropriate receipts and information for reimbursement
• Process and track documents such as invoices, payments and requisitions. Follow up on payments. Reallocate purchases when necessary
• Answer phones and screen calls. Take messages and relay information within scope of authority
• Respond to routine questions and answer routine correspondence
• Greet visitors; ascertains their need and provide information
• Maintain calendar(s)
• Review, sort, distribute, and file a variety of material. Identify priority items and route accordingly
• Order and maintain office and other department supplies
• Open, review, distribute incoming mail. Identify priority mail and route accordingly Answer e-mails and respond to routine correspondence
• Perform other duties as required.