Administrative Assistant II
at Inframark LLC
Cypress, TX 77429, USA -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 09 Nov, 2024 | Not Specified | 11 Aug, 2024 | 2 year(s) or above | Good communication skills | No | No |
Required Visa Status:
Citizen | GC |
US Citizen | Student Visa |
H1B | CPT |
OPT | H4 Spouse of H1B |
GC Green Card |
Employment Type:
Full Time | Part Time |
Permanent | Independent - 1099 |
Contract – W2 | C2H Independent |
C2H W2 | Contract – Corp 2 Corp |
Contract to Hire – Corp 2 Corp |
Description:
PHYSICAL DEMANDS
The work environment is characteristic of an office environment: sitting, standing, walking, bending and lifting are required to perform job responsibilities. The employee must occasionally lift and move up to 20 lbs.
Responsibilities:
JOB FUNCTION/PURPOSE
The Part Time Administrative Assistant II is responsible for performing basic administrative support of a moderately skilled nature. This position is located at 14223 Winding Springs Dr, Cypress, Texas 77429.
RESPONSIBILITIES
- Manages the workflow of a specific department or team.
- Answers and directs phone calls, including distribution of off-hours messages.
- Assists and directs all guests, clients and customers for meetings, appointments and service.
- Performs general office support duties including copying, filing, mailing and faxing; maintaining office directories and filing systems; managing office supplies. May also perform support tasks related to customer service, finance and human resources as needed.
- Schedules meetings, books conference rooms and assists in meeting support. Initiates action items from manager’s meeting notes and distributes accordingly.
- Prepares basic correspondence (email, letter, etc.) as directed by manager and appropriate team members
- Coordinates catering for events.
- Assists manager with special projects as needed.
- Other duties as assigned (region specific).
Education/Experience: High School Diploma or GED and 2-3 years related experience. Work days/Hours Monday - Friday 8am to 2 pm.
Technical: Intermediate proficiency with Microsoft Office applications & internet. Working knowledge of Concur & expense tracking. Ability to use Lync. Ability to learn CMMS, CAD & Hansen (may vary). Advanced math skills including debits & credits. Working knowledge of post office protocol, bulk mail processing, work order systems & handling. Working knowledge of accounting functions including payroll, purchasing and month-end close.
Communication: Communicates clearly & professionally. Contributes to a positive internal & external customer experience. Maintains composure in challenging situations. Collaborates with others. Asks for constructive feedback.
Problem Solving & Quality: Pays attention to detail. Identifies & solves problems. Escalates issues accordingly. Checks work for quality. Shares suggestions to improve quality & productivity.
Managing for Results: Works independently with minimal supervision. Takes projects to completion. Follows all company policies & SOPs. Manages multiple tasks. Demonstrates flexibility in workflow & scheduling.
Leadership & Initiative: Demonstrates a positive attitude. Acts in accordance with company vision, mission & values. Takes accountability for own performance. Willing to take on additional assignments. Seeks out opportunities for development.
REQUIREMENT SUMMARY
Min:2.0Max:3.0 year(s)
Human Resources/HR
HR / Administration / IR
HR
Diploma
Proficient
1
Cypress, TX 77429, USA