Administrative Assistant II

at  Valley Medical Center

JOB DESCRIPTION

The position description is a guide to the critical duties and essential functions of the job, not an all-inclusive list of responsibilities, qualifications, physical demands, and work environment conditions. Position descriptions are reviewed and revised to meet the changing needs of the organization.
TITLE: Administrative Assistant II
JOB OVERVIEW: The Administrative Assistant serves as a coordinator for VP and Directors of Perioperative Services and is responsible for the efficient coordination of all activities within Perioperative, Endoscopy, Imaging/Radiology and Ancillary area and completion of all secretarial/clerical duties in a timely and organized manner.
DEPARTMENT: Perioperative Support Services and Imaging Support
WORK HOURS: Monday through Friday
REPORTS TO: VP Perioperative Services

QUALIFICATIONS:

• Capable of comprehending, executing, acting, and directing independently.
• Able to communicate effectively in oral and written form in the English language.
• Knowledge of health care terminology.
• Able to discern priorities and manage timelines, while meeting deadlines and managing priorities.
• Demonstrates effective interpersonal skills and familiar with customer service.
• Required competency with Microsoft Word, Outlook, Excel, PowerPoint
• Ability to provide administrative support to the organization at the executive/administrative level.
• Prefer competency with data abstraction from EPIC for reporting purposes
  UNIQUE PHYSICAL/MENTAL DEMANDS, ENVIRONMENT AND WORKING CONDITIONS: Must be able to use computer for prolonged periods of time. May entail long periods of sitting at desk. Requires ability to multi-task with ease and meet tight deadlines to support the various needs of the perioperative and imaging leadership and education teams.

QUALIFICATIONS:

• Capable of comprehending, executing, acting, and directing independently.
• Able to communicate effectively in oral and written form in the English language.
• Knowledge of health care terminology.
• Able to discern priorities and manage timelines, while meeting deadlines and managing priorities.
• Demonstrates effective interpersonal skills and familiar with customer service.
• Required competency with Microsoft Word, Outlook, Excel, PowerPoint
• Ability to provide administrative support to the organization at the executive/administrative level.
• Prefer competency with data abstraction from EPIC for reporting purposes

PERFORMANCE RESPONSIBILITIES:

• Generic Job Functions: See Generic Job Description for Administrative Partner

ESSENTIAL RESPONSIBILITIES AND COMPETENCIES:

• Provides support to the VP, director and manager positions and is able to interface with multiple managers outside of Perioperative Services.
• Maintains meeting minutes for Administrative/Leadership Meetings as requested.
• Communicates effectively with staff and managers to facilitate accurate and timely submittal of meeting minutes.
• Navigates confidently through a variety of computer programs.
• Demonstrates ability to assist in basic math calculations.
• Effectively discerns priorities and anticipates impact for management of calendars.
• Maintains systems to assist with monitoring personnel evaluations and required routine managerial reports.
• Offers initial response to public inquiries in absence of administrator and knows how to seek counsel when required.
• Understands the implications of working with staff who are represented by contractual agreements.
• Recognizes issues that may impact group effectiveness and is able to share observations as appropriate.
• Assists in arranging applicant interviews, travel, and accommodations.
• Maintains 100% confidentiality for all communications.
• Maintains an organized filing system for quick retrieval of information.
• Assists in special event planning.