Administrative Assistant II (Yuma)

at  Catholic Community Services of Southern Arizona Inc

Catholic Community Services of Southern Arizona, Inc. (CCS) is thriving! For 90 years, CCS has focused its mission to strengthen families, support communities, provide compassionate services, and deliver excellence. Providing Help. Creating Hope. Serving All.
We credit our continued success to our valuable employees! If you want to make a difference, help people, and serve your community, we want YOU to join our team! For more information visit our website at: www.ccs-soaz.org.

MINIMUM REQUIREMENTS

Suitable work experience may be considered as transferable skills in order to meet minimum requirements of the position and will be considered by the Executive Director of Human Resources.

• High School Diploma or GED
• 1 year of administrative or related experience
• Bilingual in English and Spanish, verbal and written
• Excellent data entry skills (speed and accuracy)
• Proven skills utilizing Microsoft Office Suite
• Excellent organizational skills
• Proven strong communication skills - oral and written are clear, concise, and in an organized fashion using appropriate style, grammar, and tone

DESIRED QUALIFICATIONS

• Associate’s Degree in related field and/or 2 years post-secondary education
• Additional years of directly-related experience
• Experience working in the medical field or behavioral health

ESSENTIAL FUNCTIONS

• Provides general administrative support for organization staff, including: opening and closing cases, reviewing client profiles, filing, scheduling clients, and preparing summary reports and/or outcome reports from clients as needed by program staff
• Collects monies and prepares deposit; prepares financial reports and reconciles cash receipts
• Maintains organization in mail room and monitors postage meter; sorts and distributes incoming mail, prepares and stamp outgoing mail/packages
• Oversees the organization and the maintenance of the employee kitchen
• Responsible for scheduling maintenance of office equipment including postage meter
• Purges files for organization programs
• Prepares correspondence, reports, forms, and other materials as needed
• Verifies client account balances and collections
• May drive agency or personal vehicle on company business